HR Onboarding Specialist

Position Summary

We are seeking a detail-oriented, organized and proactive HR Onboarding Specialist to join our growing electrical contracting office. This role will support the new hire onboarding process and site readiness activities from the moment an employment offer is accepted through the first week of work for every new hire. The ideal candidate thrives in a fast-paced environment, maintains strict confidentiality, and demonstrates strong analytical and communication skills. 

Key Responsibilities

• Assign and manage employee onboarding

• Consistently follow-up and document progress with new hires throughout the onboarding process

• Maintain new hire status in ClickUp

• Respond to new hire inquiries regarding payroll, ExakTime, benefits, and HR policies

• Add all new hires to ExakTime, benefits, 401k and Avetta systems

• Assign new hires to the appropriate projects in our workforce planning system, Bridgit

• Perform background checks and other site-specific orientation tasks for new hires

• Help maintain employee records and HRIS data integrity

Qualifications

• Bi-lingual strongly preferred

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field

• 2+ years of payroll and/or HR experience

• Proficiency in Microsoft Excel 

• Knowledge of payroll systems and HRIS platforms

• Understanding of wage and hour regulations

• High level of accuracy and attention to detail

• Ability to handle confidential information with discretion

Key Competencies

• Strong organizational and time-management skills

• Excellent written and verbal communication

• Analytical problem-solving ability

• Customer-service mindset

• Ability to prioritize and meet deadlines

Work Environment

• In-office work required

• Office-based role within a fast-paced construction environment

• Interaction with project managers, superintendents, and field staff

Compensation & Benefits

• Competitive salary based on experience

• Health, dental, vision, and life insurance

• 401(k) with company match

• Paid time off and holidays