Leasing Coordinator
Chicago, IL
Remedy is an independent, full-service healthcare real estate company providing acquisition, development, leasing, management and strategy consulting services across the United States. Headquartered in Chicago, we are the largest private owner of healthcare properties in the country. Our national presence enables us to offer the right solutions in the right place. Our team is always thinking ahead. Real estate minds trained on where healthcare is going, with bright ideas on how to get our clients there. If you’re one of those bright minds, we’d like to meet you.
For additional information, please visit our websites at www.remedymed.com
Responsibilities:
Leasing Support
- Assist with management of leasing activities across the region
- Interface with existing tenants regularly and assist with lease renewals, prospecting tenants, marketing vacancies, etc.
- Answer incoming calls and respond accordingly, whether it is a prospect or tenant call. Transfer calls when appropriate.
- Assist with managing third-party landlord brokers for marketing of properties in locations where Remedy does not have a leasing presence
- Maintain awareness of market leasing conditions and trends in the region
Lease Execution and Administration
- Coordinate lease execution with the leasing administration team, which sends most documents for signature through DocuSign
- Manage signatures and distribution for commencement letters, NDAs and other wet-signed documents sent by email
- Review documents for changes and run comparisons before execution
- Complete the lease abstract intake form in Monday.com and save executed documents to Prophia/Lease Probe
- Draft commission agreements and listing agreements from company templates, coordinate signatures from leasing leadership and the Designated Broker, and save executed documents to Deal Manager
Commissions and Invoicing
- Add executed deals to the commission tracker and prepare the matching Remedy invoices
- Get internal approval to process commissions, prepare lien waivers for signature, and submit them to Accounts Payable and Property Management for processing
- Process third-party broker invoices, confirm amounts are correct, and track payment status in P2P
Reporting
- Run monthly rent rolls in Yardi and save them to the shared drive
Qualifications:
- Bachelor’s degree or equivalent experience/education required
- 2-3+ years of previous lease administrative experience preferred
- Must possess excellent communication (oral and written), organizational, financial, analytical, time management, qualitative and quantitative skills
- Self-starter with the ability to handle multiple tasks, manage time effectively, establish workflow priorities and work independently with high attention to detail
- Prior employment history demonstrating the ability to work in a fast-paced, high-intensity environment while managing multiple tasks and priorities and the ability to produce accurate results in a highly-organized manner
- Ability to start, cultivate and maintain strong tenant relations
- Proficiency in Microsoft based software, particularly Excel
- Experience with Yardi, DocuSign, Monday.com or lease abstraction platforms preferred
$60,000-80,000 salary range, based on experience, plus benefits and bonus.
Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.
Remedy Medical Properties is committed to providing equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
