Records Digitization Coordinator

Situated within the shared, unceded territory of the L̓il̓wat7úl (Líl̓wat People) and Sḵwx̱wú7mesh (Squamish People), the Resort Municipality of Whistler (RMOW) is a vibrant destination resort community, local government organization and leader in providing municipal programs, services, progressive planning and infrastructure. The RMOW is a high performance municipal organization and significant tourism economy serving a community of 15,000 permanent residents and over three million annual visitors. Whistler’s vision is to be a place where our community thrives, nature is protected, and guests are inspired.

The Legislative Services department of the Corporate Services and Public Safety division has an opportunity for qualified individuals to apply for the position of Records Digitization Coordinator. Reporting to the Records & Information Management, this position offers 72 hours bi-weekly, starting January 1, 2027, to January 1, 2028. This supervisory role has two main responsibilities, supervision of the digitization of paper-based records and SharePoint Online management.

The Records Digitization Coordinator’s role is to support the municipality’s initiative to improve its digital record keeping program and create a digital archive of the RMOW records. The successful candidate will execute a comprehensive plan to digitize paper records and supervise a team of digitization assistants who are completing this work. The Records Digitization Coordinator acts as a central role between records management, department stakeholders, digitization staff, and service providers in the transfer of records into and between digital information management systems. This role will provide support, guidance and collaboration to the digitization team, secure resources, analyze data, and ensure quality assurance with sound operating procedures, and tracking methods.

The Records Digitization Coordinator also supports the Records Management Coordinator with the transformation of the RMOW’s records management program. The organization has transitioned to SharePoint Online, and this role will support the maturation of SharePoint Online sites for all departments. This requires coordination between the Records Management and IT teams and all other departments within the RMOW and will involve significant training responsibilities.

Qualified candidates will possess a grade 12 diploma, and a post-secondary degree in a relevant field, with at least 3-5 years of work experience in an office environment, including data entry, business analysis and experience with information technology. Qualified candidates must demonstrate considerable knowledge of the practices, procedures and terminology used in records and information management, local government practices, record keeping, archival studies or document preservation and are proficient in Microsoft software The candidate must have supervisory and teaching experience, preferably in a related field.

The successful candidate demonstrates excellent attention to detail for accuracy, time management, communication skills both written and verbal, with a professional demeanor. Additionally, they are organized and can effectively analyze and solve problems, work well under pressure, and maintain confidentiality. The successful candidate also demonstrates commitment to promoting a diverse and inclusive workplace and will create effective working relationships with others while contributing to a positive team environment. The starting wage for this role is $36.09 per hour.

As a requirement of the position, the successful applicant must hold a valid BC class 5 driver’s licence and must provide a satisfactory driver’s abstract and a satisfactory Police Information Check prior to beginning employment.

Posting No. 091-26 | Deadline for applications is November 23, 2026

We thank all applicants for their interest however, only those candidates selected for further consideration will be contacted.

The Resort Municipality of Whistler is committed to being an equal opportunity employer who embraces and respects diversity.