Recruiting Coordinator

The role:

To support the lead recruiter’s with recruitment coordination and ensures consistent processes and practice is followed. The role must ensure the coordination of recruitment activity is fully covered and under control at all times.

Essential for the role is clear and concise communication skills and an eye for detail. In the role the individual will build strong working relationships with key internal stakeholders and external agencies. This will require the approach and level of engagement to be suitable for the audience. The Recruitment Coordinator will show initiative and adaptability while maintaining structured processes and procedures.

Function: 

• To ensure the smooth running of the recruitment administration processes

• To ensure all administration procedures and processes are fully documented for the on-site team

• To relieve on-site consultants of as much administration as possible and initiate improvements in systems and processes

• To work to set time frames for daily and weekly deadlines and have attention to detail

• To conduct all administration surrounding the recruitment of candidates prior to, during and after engagement/employment

• Strive to exceed expectation wherever possible and offer additional assistance to the whole team

Responsibilities:

• Complete all daily, weekly and monthly tasks in line with company process and procedures

• Book all external interviews for direct and agency candidates (temp/contract and perm)

• Build and maintain relationships with external workers, HR and line managers

• Oversight of the Pre-Employment Screening (PES) process for contract workers to ensure the smooth running of the pre-employment process

• Administer and maintain contractor administration

• Follow up with suppliers for both outstanding contracts and references, where necessary

• Ownership of the contractor extension/renewals process working alongside the consultants

• Run induction for all new contract (temp) starters

• Answer all contractor queries relating to systems, pay and timesheets

• Keep all induction material up-to-date and deliver to new starters

• Management of 3rd party vendor onboarding

• Maintain central inboxes and ensure all outstanding activity is completed on a daily basis

• Ensure correct data is input and maintained in TalentSource (ATS) and PeopleSoft (HR system)

• Complete scheduled audits of data, systems and files on time and highlight any issues to the Team Leader

• Ensure expert knowledge of the recruitment process and legislation surrounding recruitment such as ACA

• Complete regular compliance audit of contractor Visa’s / right to work

• Understand the Hybrid Recruiter’s role and offer additional administration support

• Gain a strong understanding of the RS remit within the client and work as an active team player achieving objectives and exceeding expectations

• Understanding of and work to all targets and SLAs pertaining to the role

• As requested source candidates via Web advertising, referral, networking, database, candidate portal on client website etc

• Be comfortable managing and reacting efficiently to volume recruitment

• Implement simple, effective and traceable resourcing, record keeping and administration processes

• Be adept at producing and developing regular and meaningful MI reporting to both client and RS management

Requirements:

• A understanding of recruitment (either in-house or agency environment)

• Sourcing experience ideal e.g. networking, referrals, maintaining hot-book, talent pooling, market mapping

• Service and delivery focussed with very professional attitude

• Excellent team player and strong communicator

• Self-motivated and able to work autonomously

• Highly organised and methodical

• Attention to detail

• Interest in business issues and motivated to add commercial value

• Able to provide an effective, professional and timely response to the client & candidates

• Highly responsive with excellent ability to absorb information quickly

• Confident with the ability to work well in a demanding environment

• Excellent communication and presentation skills both to senior client stakeholders and peers

• Prioritises effectively

• Ability to work to tight deadlines

All your information will be kept confidential according to EEO guidelines.