Duties and Responsibilities:
Administrative:
- Maintain all paper and electronic files in an orderly and up to date manner
- Open and distribute mail for accounting department
- Maintain confidentiality of information and security of records within the office
- Assist in special projects and provide support to the VP - Controller and Accounting team as needed
Accounts Payable:
- Scan and attach documents into AP software
- Enter invoices accurately into AP software for payment
- Match invoices with checks, stuff envelopes, and mail or distribute checks
- Respond to vendor and departmental inquiries regarding vendor and payment status
- File all payment packages and checks
- Review and research vendor statements
- Provide back-up for other A/P staff
- Other duties and functions as assigned
Safety Responsibilities and Requirements:
- Performs job responsibilities and operates equipment according to the company safety and training programs
- Reports safety or hazard concerns to management
- Reports any on the job injury to management
- Takes personal responsibility for safety every day
Qualifications/Requirements/Experience/Education:
- Minimum of three to five years of administrative experience
- Excellent computer skills with experience in MS Office
- Excellent communication and organizational skills
- Experience in operating various office equipment
