Duties and Responsibilities:
Office Support:
- Edits and types correspondence for all staff members as needed.
- Answers phone calls and routes pertinent phone messages, e-mails, and general correspondence to and from staff.
- Performs all receptionist and clerical type duties assigned.
- Files correspondence and project documents including drawings.
- Keeps active projects current.
- Organizes and maintains project archives, paper and digital.
- Creates and maintains master contacts list.
- Maintains inventory of office supplies and procure supplies as needed.
- Runs blueprints and copies.
Consultant Coordination:
- Manages, or assists in the management of, our relationship with local permitting authorities including Building Officials, Planning and Zoning Commission, and Board of Commissioners.
- Assists, as needed, in the compilation of permitting documents for real estate product (lot subdivisions and built-for-sale) which entails application documents at the local level (plats, construction drawings, Land Disturbance Activity Plans, NPDES plans, applicable construction contracts, letters of credit) both for preliminary and final submissions; coordination of associated professional consultants (Engineers, Surveyors, Attorneys), and the recording of plats.
- Assists, as needed, in the compilation of permitting documents of real estate product at the Federal level (H.U.D.) which entails application documents (recorded plats, covenants and restrictions, title opinions, update of the consolidated Property Report, update of the Additional Information Document, update of the H.U.D. master plan), coordination with our local and H.U.D. attorneys.
Budgeting & Scheduling:
- Responsible for managing time and resources to complete assigned projects in a timely and cost-effective manner.
- Assists in monitoring departmental budgets and schedules, including the preparation of explanations of variances and adjustments.
- Codes, as necessary, invoices for department projects for approval.
- Coordinates all aspects of job cost accounting including setting up jobs, coding and inputting invoices, and process and track purchase orders. In coordination with Cost Accounting Manager, reconciles monthly P&L reports.
Field:
- Assists in occasional field related activities.
Qualifications:
- Minimum of 3 to 5 years administrative experience.
- High school diploma.
- Advanced skills in MS Word and MS Excel.
- Work experience in accounting and bookkeeping.
- Sense of urgency and ability to handle a variety of projects simultaneously.
- Excellent written and verbal communication skills.
- Detail oriented, strong organizational skills.
- Capable of balancing competing priorities, complex situations, and tight deadlines.
- Effective time management skills.
- Able to complete tasks with minimal supervision and as part of a team.
- Development background preferred with ability to read and understand construction documents, plats, topography, etc.
- Physical ability to traverse uneven surfaces and elevation changes in performance of field review of undeveloped property.
- Valid Georgia Driver’s license with a good driving record.
