The Transport Scheduler plays a pivotal role in the business, requiring a fine eye for detail and the ability to prioritise transport activity whilst maximising the efficiency of the fleet.
The Transport Scheduler is responsible for the day-to-day planning, scheduling and supervision of all drivers, crews and vehicles for deliveries and installations, whilst also being the first point of contact for drivers and internal departments for enquires relating to the daily schedule.
Scheduling and Planning:
- Provide efficient and effective scheduling and planning of all deliveries/collections and installations, making optimum use of vehicles, crews and partners.
- Provide efficient and effective scheduling and planning for all overnight and non-UK jobs to minimise costs
- Book partners and sub-contractors, agree pricing and raise Purchase orders for the work
- Advise Partners of their workload to include start times and loading of their vehicle
- Provide named crew and vehicle detail requests within the time scale requested
- Print the daily schedule and vehicle paperwork and distribute as required
- Ensure all Rhenus crews are aware of their start times for the following days work
- Review workload 5 days in advance for pre-planning of additional crews/partners, skill set requirements and vehicle availability
- Manage the day-to-day relationship with subcontractors, monitoring quality and performance.
- Notify Business Unit Coordinators and management of any issues that arise that may affect their jobs
- Liaise closely with the warehouse for loading vehicles
- Support the Transport manager in the daily operation of the transport department
- Arrange vehicle availability and bookings for PMI, MOT
- Schedule crews for training as and when required and ensure the training is maintained
- Supervise drivers on a day-to-day basis as required for scheduling.
- Issue petty cash and night out money as required in line with company process
- Approve and book accommodation as required
- Escalate any issues to the Transport Manager as required
- Review processes and systems and suggest improvements
- Check and sign off all partner subcontractor Purchase orders
- Work closely with Business Unit teams for planning of jobs
- Ensure correct tools and tackle has been requested for the jobs
- Ensure crews are aware of the PPE required for their days run
- Attend meetings or calls as and when required
- Send out daily handover communication to the warehouse for loading priority
- Sign off holiday request
- Complete Return to work interviews in the absence of the Transport manager
- Be available to call out of hours in exceptional circumstances
- Ensure working times are in compliance with the working time directive·
- Ensure HGV vehicle drivers are working/driving within the driving laws
- Provide occasional cover for the Transport manager
Experience:
- 1 year working in a similar role
- Good communication skills
- Proficient in the use of E-mail, Word and Excel
- Able to work as part of a team
- Excellent planning and organisation skills
