Title: Administrative Support Specialist III
Location:
Onsite – William J. Hughes Technical Center, Egg Harbor Township, NJ Terms: Full-Time / Onsite (This is a pipeline position, gathering resumes for future openings) Clearance: Qualified candidates must be U.S. citizens and able to obtain a minimum of Public Trust clearance Travel: 0% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. That’s RIVA. We’re a mission-driven IT services company and systems integrator supporting digital transformation and modernization for Federal government agencies.
Since 2009, we’ve partnered with our customers to solve complex challenges through smart, practical innovation to deliver real outcomes where they matter most. Our teams are made up of industry-leading experts who are passionate about doing great work and making a difference. We don’t just develop solutions—we support efforts that strengthen communities and serve the public good. RIVA’s culture is built on four core values: Results, Innovation, Values, and Accountability (R.I.V.A.) .
They guide how we work, how we collaborate, and how we measure success. Our employee-first approach is rooted in trust, ownership, and meaningful work. By investing in our people and fostering a flexible, supportive environment, you will have the opportunity to grow your skills, contribute ideas, and make an impact from day one—all while supporting missions that matter.
Position Overview
RIVA Solutions is seeking a highly organized and proactive Administrative Support Specialist III to provide comprehensive administrative and clerical support to leadership and program staff at the William J. Hughes Technical Center. This position requires a detail-oriented professional who can manage a wide range of office responsibilities, maintain accurate records, coordinate schedules, and communicate effectively with internal and external stakeholders.
The ideal candidate will demonstrate excellent organizational and communication skills, work well independently, and show initiative in supporting daily office operations. Core Responsibilities Maintain supervisor’s calendar, schedule appointments, and coordinate meeting logistics including room reservations. Anticipate and prepare necessary materials for meetings, conferences, and presentations. Maintain and update internal office records, including time and attendance reports, leave records, office equipment inventories, correspondence logs, and training plans.
Prepare and submit procurement requests in accordance with organizational procedures. Enter and track travel authorizations and other administrative documentation. Provide meeting support, including preparation of materials, note-taking, and documentation of meeting minutes. Review, interpret, and distribute relevant publications, regulations, and directives to ensure organizational awareness and compliance. Support ongoing process improvements and recommend changes to office procedures to improve efficiency.
Minimum Qualifications
Preferred Qualifications
Job details are sourced from the employer's original posting.
Open job postingAbout the company
RIVA Solutions Inc. is a company that provides solutions related to accounting operations, customer liaison, and federal accounting practices. They handle tasks such as processing payments, reconciliations, and responding to customer inquiries.