Accounts Payable Specialist | Riviera Dining Group

Summary: 

The AP Specialist is to support and assist the AP Manager in all daily duties, responsibilities and needs of the Finance / Accounting Department. He/she will administer and carry out daily, weekly, monthly duties that support the department and provide financial reporting tools to management to ensure the Food and Beverage operation is running efficiently and meeting operating budget expectations.  

RESPONSIBILITIES: 

• Works hand in hand with the AP Manager on daily tasks including reconciliations and invoice entries.

• Manage accounts payable function, including entering A/P invoices, ensuring accurate general ledger coding of all invoices, and proper payments to vendors.

• Responsible for overall maintenance of general ledger and all accounting activity 

• Supervise Accounts Payable for allocated entities

• New Vendor set-up and vendor relations 

• Process entries in the accounting software R365  

• Manage all AP related inquiries 

• Match all invoices vs. LTS on a daily basis 

• Credit Card reconciliations 

• Manage all payroll deductions reconciliations 

• Supervise accuracy of invoice coding R365 

• Assist with all financial related audits. 

• Perform such other accounting, financial, or administrative tasks as may be required. 

• Perform month end procedures and other duties and reconcile outstanding account balances and general ledger accounts. 

• Respond to vendors request and maintain a good relationship with their counterpart. 

• Research and assist with inquiries and requested information in a timely manner and completes and resolves discrepancies. 

• Prepare and present daily/weekly in-house reports 

• Responsible for month-end deadlines and schedules. 

• Assist with the monthly closing duties. 

• Ensure reconciliation of third-party billing and resolve any discrepancies. 

• Perform any other duties assigned by the AP Manager or Director of Finance.

Requirements/Qualifications: 

• A bachelor's degree in accounting, or a bachelor’s degree in business with emphasis in accounting, is required. 

• Must be highly skilled in dealing with financial and numeric data. 

• Must be highly skilled in the use of Excel Spreadsheets. 

• Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures. 

Physical Demands And Work Environment: 

• General office assignments-(typing), which lends itself to repetitive motion. 

• Sitting in a stationary position for several hours within the day.