The full time SOR Administrative Assistant reports to the DRE and assists in various capacities to facilitate efficient operation of the SOR programs. The likely candidate must be a faithful Catholic, have a ready smile, be proficient in Microsoft Office, be organized, creative, and able to maintain the confidentiality of our families’ information.
Hours: Mondays – Wednesdays, 11am- 7:30pm, Thursday 11am-4:30pm, 30 hours per week., FT.
Also, must be flexible for catechist meetings, retreats, and celebrations of the sacraments.
Specific Duties Include:
Receive:
- Telephone calls and follow-up with appropriate action.
- Visitors to SOR and assist as needed or direct to appropriate staff member.
- Respond to front door bell as needed.
- Orders of textbooks, supplies, … and distribute as necessary.
- Mail and distribute to appropriate staff member.
Maintain:
- ParishSoft and Excel family/student and catechist records.
- Flocknote contacts.
- Updated registration forms/sacramental forms/update class lists on Excel.
- Student Attendance records on a weekly basis.
- Organized inventory of all educational materials and office supplies and purchase as needed.
- Financial records for families and send appropriate billing notices when needed.
Prepare:
- New registration and file income receipts.
- Registration of students in ParishSoft and Flocknote.
- Program materials/information packets.
- Class lists and room numbers for catechists.
- Catechist/Aides list
- Room closets for class with materials.
- Sacrament programs/materials/gifts.
- Sacrament certificates.
- Sacrament notifications and mail to appropriate parishes.
- Record sacraments in ParishSoft.
- Check requests for SOR.
- Bulk mail as needed.
- Bulletin boards (create two new boards many times during year based on seasons, church feasts, sacraments, or activities in SOR)
File:
- All correspondence, registration forms, sacramental forms, baptismal certificates, attendance records, invoices
Assist:
- At sacramental retreats and celebrations (set-up and preparations).
- At SOR retreats/training sessions/meetings.
- In ordering food or preparations for SOR events.
- In ordering and distributing educational materials and office supplies for catechists and staff members.
- The DRE and Youth Minister with Saint Peter’s Summer Program as needed.
Contact:
- Catechists and Families as necessary.
- Update families and catechists of new information or cancellations by Flocknote when necessary.
Virtus Coordinator for SOR:
- Coordinate information pertaining to SOR volunteers in conjunction with Archdiocesan office.
- Maintain and update records of all individuals fingerprinted for SOR program with the Virtus system.
The pay rate for this role is $22.00 per hour
