St. Mary, Star of the Sea Catholic School is seeking a highly qualified Business Manager to oversee the financial and administrative operations of the school. This front-facing leadership role is critical to the school’s success, requiring exceptional communication, customer service, attention to detail, and confidentiality. The Business Manager serves as a key liaison between school leadership, families, the Diocese, and external stakeholders, ensuring financial stability and operational excellence in alignment with the mission of Catholic education.
This position is ideal for a mission-driven professional who is committed to Catholic education and the long-term success of the school. The Business Manager plays a vital role in ensuring financial transparency, maintaining trust with families and staff, and supporting the school's growth and sustainability.
Financial Management
- Maintain, reconcile, and manage all school financial accounts, including checking, savings, and investment accounts.
- Prepare and oversee payroll, ensuring compliance with federal, state, diocesan, and school regulations.
- Develop, monitor, and report on the annual school budget in collaboration with the Principal, Finance Council, and the Diocese.
- Track and manage accounts receivable and accounts payable, ensuring timely collections and disbursements.
- Prepare and submit monthly, quarterly, and annual financial reports for internal and diocesan review.
- Oversee tuition management, including tuition contracts, financial aid administration, and assistance awards.
- Serve as the primary financial liaison between the school, Finance Council, and the Diocese.
- Assist with internal audits conducted by the Diocese and ensure compliance with all financial regulations.
Personnel and Human Resources
- Maintain accurate personnel records, tracking benefits, leave, and employee files in accordance with federal, state, and diocesan policies.
- Process biweekly payroll, ensuring proper record-keeping for salary adjustments and tax reporting.
- Oversee the administration of health and disability benefits for school employees.
- Assist with onboarding and contract management for new and returning staff members and new and returning families.
Operational & Compliance Oversight
- Attend and report at Finance Council, School Board, and Administrative meetings as required.
- Work with school leadership and the Diocese to ensure financial sustainability and compliance with diocesan policies.
- Supervise office staff.
- Ensure proper financial documentation for grants, endowments, and fundraising activities.
- Oversee the annual audit process and ensure compliance with diocesan financial policies.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field
- Minimum 3-5 years of financial and administrative experience, preferably in a non-profit or school setting.
- Proficiency in financial management software, Google Suite, and Microsoft Office.
- Strong knowledge of budgeting, financial reporting, and general ledger reconciliation.
- Excellent written and verbal communication skills.
- A commitment to the mission and values of Catholic education.
- Ability to maintain confidentiality, integrity, and professionalism in all financial matters.
Working Conditions
- Full-time, 12-month position with regular office hours and occasional evening meetings.
- Attendance required at school events, PTO meetings, and diocesan training as needed.
- Light physical effort required; must be able to sit for extended periods and lift up to 25 lbs.
