Position Overview
The Management Assistant provides high-level administrative and organizational support to the management team, ensuring efficient coordination of daily operations, meetings, and communications. The role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
This position plays a vital role in supporting strategic and operational objectives, serving as a reliable link between management, internal departments, and external stakeholders.
Qualifications and Experience
- Diploma or Degree in Business Administration, Management, or related field.
- Minimum 3 years of experience in an executive assistant or management support role.
- Excellent command of English, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills with the ability to prioritize effectively.
- Discretion, integrity, and a professional demeanor at all times.
- Experience in an industrial, engineering, or corporate environment is an asset.
Key Responsibilities
- Provide direct administrative support to the Managing Director and management team.
- Coordinate meetings, appointments, and company events, preparing necessary documentation and minutes.
- Draft and review correspondence, reports, and presentations on behalf of management.
- Manage travel arrangements, accommodation, and logistical support for executives.
- Support the preparation and organization of management reviews, audits, and performance meetings.
- Maintain and organize confidential files, contracts, and company records.
- Liaise with department heads to follow up on action items, KPIs, and project deliverables.
- Assist with research, data compilation, and report generation for decision-making.
- Support HR, Finance, and Operations departments with documentation and internal communication.
- Uphold the highest standards of confidentiality, accuracy, and professionalism.
Core Competencies
- Excellent communication and interpersonal skills.
- Detail-oriented and proactive in problem-solving.
- Strong sense of responsibility and confidentiality.
- Team player with a positive, service-oriented attitude.
- Adaptability to dynamic and multi-departmental work environments.
