Required competencies and certifications:
- Diploma in any fields but any marine or engineering discipline will be advantageous
- Strong proficiency with Microsoft Office applications
- 1-3 years of experience in project administration or offshore vessel operations support or technical executive in a shipping company
- Experience coordinating with vessel Captains, Superintendents, managers, or external stakeholders
- Eligible to work in Singapore
- Hands-on experience with project coordination methods such as Gantt charts, risk matrices, or scheduling and follow-up processes is a plus.
Overview A leading shipowners is seeking a a Technical Project Administrator. The Project Administrator plays a key role in supporting vessel technical operation, admin and ensuring smooth coordination across stakeholders, documentation, and compliance processes.
Roles & Responsibilities
Administrative & Documentation Support
- Prepare, update, and maintain vessel documents, reports, and correspondence to ensure accurate operational and compliance records
- Organize documentation to support audits and regulatory reviews effectively
- Manage multiple administrative tasks and maintain structured records to support offshore operations
Stakeholder Communication & Coordination
- Act as a liaison between Superintendents, managers, vessel Captains, and stakeholders to ensure clear and timely communication
- Track and follow up on action items and deliverables to support project progress and stakeholder alignment
- Communicate clearly and professionally in both written and verbal formats to report project status and engage stakeholders
Financial & Project Monitoring
- Monitor project budgets by processing invoices and tracking resource allocation to maintain financial control
- Assist project managers in anticipating potential issues and proactively resolving challenges to maintain project momentum
Project Management Support
- Apply project management methodologies, including Gantt charts, risk matrices, and scheduling tools, to support project coordination
- Utilize project management software, spreadsheets, and document management systems to organize and report project data
Chan Chee Meng
07C3069
R1110620
