Payroll Specialist - Troy, VA

(This is an in-person role at our corporate office in Troy, Virginia.)

Summary

The Payroll Specialist will be responsible for compiling and maintaining all construction payroll, providing weekly and bi-weekly gross pay reports to our parent company, and reconciling to final payroll reports.  Assists with new hire onboarding, and works with our Human Resources department to address all payroll-related inquiries and issues.

Responsibilities Include (but are not limited to):

• Assist and support operations with timely and accurate payroll time reporting
• File and maintain employee data, payroll related documents and records in a timely and orderly manner
• Process weekly payroll cycles, helping to ensure correct hours reporting across all jobs.
• Export and import data between payroll systems, reconciling between the two in order to maintain proper accounting and data integrity
• Record and reconcile payroll cash transactions and maintain reconciliations of all payroll GL accounts. Recommend and prepare journal entries as needed
• Prepare and provide weekly certified payroll reports for all jobs subject to Davis Bacon Act, using a combination of electronic and manual reporting with government agencies or project owners
• Collect, review and provide certified payroll reports required from subcontractors
• Monthly reporting of subcontractor payments to required governmental agencies
• Organization and monitoring of compliance with all EEO, OJT and DBE requirements for each job
• Creating and submitting all monthly, quarterly, and other certified payroll reports to required agencies.
• Maintain knowledge and system setup of multi-state compliance, including taxation and reciprocity rules
• Maintain knowledge and system setup of Davis Bacon reporting requirements in general, as well as wage determinations at the job level
• Collect tax filings from parent company, review and reconcile
• Assist with audits as necessary, including, but not limited to, insurance audits and outside independent audit
• Assist operations with inquiries related to expenses posted to jobs, provide weekly reporting of job cost details or summary as required
• Assist with the employee onboarding process, ensuring required documents are complete and submitted appropriately.
• Assists accounting with ad hoc requests as required
• Perform other duties and tasks as assigned
• Participation in all company EEO trainings

Knowledge

· 3-5 years of experience working payroll administration, preferably in a construction/government contract and multi-state environment.

    · Proven ability to resolve issues related to earnings, taxes, and payroll-related inquiries.

    · Understanding of payroll-related GL accounts and GAAP reporting.

    · The ideal candidate is meticulous, resourceful, and approachable with great analytical and mathematical abilities.

Position Type and Expected Hours of Work

This is a full-time position. Normal work hours are Monday through Friday –  8:00 a.m. – 5:00 p.m., with time provided for lunch, hours may vary.

Company Benefits

•    Competitive Compensation Package

•    Comprehensive Health, Vision and Dental Insurance

•    FSA Program

•    401K Program with 4% company match

•    8 Paid Holidays plus personal floating holiday

•    120 hours of accrued Paid time Off (PTO) the first year

And more…

Why you should apply: 

• Excellent working environment

• Working for a company that cares about your success

• Working for a growing company

Employment is conditional on satisfactorily completing all pre-employment requirements including background and drug screen. Starting salary depends upon prior work skills and experience.

Equal Opportunity Employer - Minorities and females are encouraged to apply.

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