Operations Associate

JOB TITLE: Operations Associate

REPORTS TO: Senior Director of Operations

SCHEDULE: Monday-Friday (8:30am-5:00pm)

LOCATION: Los Angeles, Multiple Locations, On-site

STATUS: Full-time, Non-Exempt, 40 hours/week

DRIVER POSITION: Yes [If yes, see driving policy below]

SALARY RANGE: $22.00/hr

ABOUT US:  

Safe Place for Youth (SPY) is the leading service provider for youth experiencing or at-risk  of homelessness in West Los Angeles. Founded in 2011, our agency offers  trauma-informed, low barrier programs that support young people in exiting the streets  and achieving stability. Our robust continuum of care includes street outreach, drop-in  services, health and wellness programming, case management, education and  employment services, and housing programs.

SPY is a unique social impact agency that values community collaboration, and a deep  commitment to the wellbeing of youth. If you have the skills, passion, and collaborative  spirit, join our growing team.

ABOUT THE ROLE:  

The Operations Associate works under the supervision of the Senior Director of Operations. The Operations Associate supports the organization’s operations team  with a variety of administrative tasks, including but not limited to managing vendors,  creating purchase orders and expense requests, corresponding with staff and  external stakeholders, conducting administrative work, and planning meetings and  events. To be successful in this role, you should be well-organized, have great time  management skills, and be able to act without guidance.

WHAT YOU’LL DO:  

• Facilities and Operations coordination and support at SPY Access Center and across SPY sites
• Maintain safety and office supply inventories as the Access Center
• In-Kind Donation inventory management
• Processing of mail including retrieval and distribution
• A wide range of administrative tasks to support the Operations Director
• Answer and forward messages from general SPY phone line and email
• Maintain, distribute, and organize keys for all SPY sites
• Prepare safety committee meeting agendas and materials, and take meeting  minutes
• Safety training coordination (e.g. evacuation drills)
• Conduct onsite and offsite assignments, coordination and purchases
• Office supplies and needs coordination
• Manage Access Center site organization, appearance, and cleanliness in conjunction with the maintenance team
• Credit card and receipt tracking support
• Update and create operations protocol documents
• Prepare expense request and procurement forms for operations vendors
• Maintenance coordination and scheduling
• Event support
• Vendor coordination
• Oversee all site and vehicle safety inspections and coordinate related  items.
• Support in large scale projects such as site acquisition and relocation
• Entry level IT support and platform user audits
• Other duties as assigned to support the mission of the organization