About the Role:
ClearFreight is seeking an experienced Accounts Payable Supervisor to lead and oversee our Accounts Payable team, supporting operations across the United States. This position will supervise a team of three outsourced AP staff in the Philippines, and one AP staff in Los Angeles, ensuring accurate, timely, and efficient processing of vendor invoices and payments.
The ideal candidate is a hands-on leader with strong analytical abilities, advanced Excel skills, and a proven ability to manage people, improve processes, and maintain financial accuracy and internal controls. This individual will play a key role in strengthening AP procedures, monitoring departmental performance, and ensuring alignment across our global operations.
What You'll Do:
Team Leadership & Development
- Supervise, support, and develop a team of three outsourced Accounts Payable staff in the Philippines and one staff in Los Angeles.
- Establish clear expectations, delegate responsibilities, and monitor individual and departmental performance.
- Provide ongoing coaching, training, and guidance to ensure accuracy, productivity, and accountability.
- Foster collaboration and consistent communication across international teams and time zones.
- Monitor workload distribution and ensure the team meets established deadlines and service expectations.
Accounts Payable Operations
- Oversee the full accounts payable cycle, ensuring vendor invoices are accurately reviewed, coded, approved, and processed in a timely manner.
- Manage the preparation and filing of 1099 forms, ensuring accuracy and timely submission.
- Process expenses and prepare expense reports, and maintain the vendor disbursement calendar, monitor payment schedules and ensure vendors are paid according to agreed-upon terms.
- Review AP transactions, account reconciliations, and supporting documentation for accuracy and completeness.
- Resolve complex invoice discrepancies, payment issues, and vendor inquiries.
- Ensure proper documentation and compliance with company policies and procedures.
- Partner with internal departments to resolve invoice discrepancies and improve the overall AP process.
Reporting & Process Improvement
- Analyze AP data, identify trends, and provide reporting and insights to support financial and operational decision-making.
- Develop and maintain Excel reports, spreadsheets, and tracking tools to monitor departmental performance and accuracy.
- Identify inefficiencies, ensure adhere to internal controls, recommend process improvements, and implement solutions that increase productivity and reduce errors.
- Monitor key AP metrics, including invoice processing, payment timelines, outstanding balances, and aging reports.
- Assist with month-end closing activities, account reconciliations, and audit requests.
