1. Background
The Sudanese American Physicians Association (SAPA) is a humanitarian, non-profit organization dedicated to improving access to quality health care and humanitarian assistance for vulnerable communities throughout Sudan.
Due to the ongoing humanitarian crisis in South Kordofan, SAPA is expanding its emergency response operations to provide life-saving interventions in health, nutrition, WASH, protection referrals, emergency shelter, and multi-sector humanitarian assistance. The Emergency Officer will support emergency preparedness, rapid assessments, implementation of emergency interventions, coordination with humanitarian partners, and monitoring of emergency activities.
2. Job Purpose
The Emergency Officer is responsible for planning, coordinating, implementing, and monitoring emergency response interventions in South Kordofan. The position ensures timely, effective, accountable, and high-quality humanitarian assistance in accordance with humanitarian principles, donor requirements, and SAPA policies.
3. Key Responsibilities
A. Emergency Preparedness
- Support development and updating of emergency preparedness and contingency plans.
- Participate in risk analysis and early warning monitoring.
- Maintain emergency response tools, templates, and preparedness resources.
- Support emergency simulations and preparedness exercises.
B. Rapid Needs Assessment
- Conduct rapid multi-sector needs assessments following emergencies.
- Collect and analyze field data using standard humanitarian assessment tools.
- Prepare situation reports (SITREPs) and assessment reports.
- Identify priority humanitarian needs and recommend appropriate interventions.
C. Emergency Response Implementation
- Coordinate implementation of emergency response activities.
- Ensure timely delivery of emergency assistance to affected populations.
- Support emergency distributions, including medical supplies, hygiene kits, food, and non-food items.
- Monitor field implementation to ensure quality and accountability.
- Ensure beneficiary selection follows agreed vulnerability criteria.
D. Coordination
- Represent SAPA in emergency coordination meetings at the state level when delegated.
- Coordinate with government authorities, UN agencies, NGOs, community leaders, and humanitarian partners.
- Support participation in relevant humanitarian clusters and technical working groups.
- Facilitate information sharing among stakeholders.
E. Monitoring, Evaluation, Accountability and Learning (MEAL)
- Monitor emergency activities against approved work plans.
- Track project indicators and emergency response performance.
- Support post-distribution monitoring.
- Ensure community feedback and complaints mechanisms are functional.
- Document lessons learned and best practices.
F. Information Management and Reporting
- Prepare weekly, monthly, and emergency situation reports.
- Maintain emergency response databases.
- Produce beneficiary statistics and activity summaries.
- Ensure proper documentation of all emergency interventions.
G. Logistics and Operational Support
- Coordinate with logistics teams regarding emergency procurement and supply distribution.
- Monitor stock movement and distribution records.
- Support emergency warehouse management when required.
- Ensure emergency equipment is available and operational.
H. Safety and Security
- Comply with SAPA security policies and Standard Operating Procedures.
- Monitor security developments affecting humanitarian operations.
- Report incidents immediately through established channels.
- Promote safe access to affected communities.
I. Accountability and Compliance
- Ensure compliance with SAPA policies and procedures.
- Adhere to donor regulations and reporting requirements.
- Promote safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA), Child Protection, Gender Equality, and Do No Harm principles.
- Maintain confidentiality and uphold humanitarian ethics.
4. Qualifications
Education
- Bachelor's degree in Public Health, Medicine, Nursing, Humanitarian Studies, Disaster Management, Social Sciences, Development Studies, or a related field.
- Master's degree is an added advantage.
5. Experience
- Minimum of three (3) years of experience in humanitarian emergency response.
- Experience working in conflict or emergency settings.
- Experience conducting rapid needs assessments.
- Experience managing emergency projects funded by institutional donors is desirable.
- Previous experience with NGOs or UN agencies is an advantage.
6. Technical Skills
- Emergency preparedness and response.
- Humanitarian coordination.
- Rapid needs assessment methodologies.
- Data collection and analysis.
- Situation reporting.
- Project cycle management.
- Monitoring and evaluation.
- Microsoft Office Suite.
- Familiarity with KoboToolbox, ODK, or other digital data collection platforms is desirable.
7. Core Competencies
- Leadership
- Planning and organization
- Communication
- Teamwork
- Problem-solving
- Decision-making under pressure
- Cultural sensitivity
- Accountability
- Integrity
- Adaptability
- Results orientation
8. Languages
Required
- Fluent Arabic.
- Good working knowledge of English (written and spoken).
9. Working Conditions
- Based in South Kordofan with frequent travel to remote and insecure locations.
- May require extended working hours during emergencies.
- Ability to deploy rapidly with short notice.
- Willingness to work under difficult field conditions.
10. Key Performance Indicators (KPIs)
- Timeliness of emergency assessments.
- Speed of emergency response implementation.
- Percentage of planned activities completed on schedule.
- Quality and timeliness of donor and internal reports.
- Beneficiary satisfaction.
- Compliance with humanitarian standards and donor requirements.
- Coordination effectiveness with humanitarian partners.
- Accuracy of emergency data and documentation.
11. Code of Conduct
The Emergency Officer shall:
- Adhere to SAPA's Code of Conduct.
- Comply with PSEA, Child Safeguarding, Anti-Fraud, Anti-Corruption, and Whistleblowing policies.
- Respect humanitarian principles of Humanity, Neutrality, Impartiality, and Independence.
- Maintain confidentiality and professionalism at all times.
Equal Opportunity Statement
SAPA is an equal opportunity employer committed to diversity, inclusion, and safeguarding. Qualified women and persons with disabilities are strongly encouraged to apply.
