Assistant Bookkeeper/Assistant Office Manager

Posted on behalf of one of our clients.

Our client is a highly creative, multi-disciplinary branding, identity, marketing, communications, and design firm. They are currently seeking an experienced Bookkeeper/Office Manager to track and manage client billables and to support their office with administrative matters.

The Bookkeeper will report to the Managing Director and work closely with their outside accounting firm. Bookkeeping duties will require working with various departments to track billable work and expenses and generate monthly invoices as well as working with other staff and executives to generate estimates for billable work, travel and other third party costs, and production.

Office management duties will include maintaining and ordering supplies and other materials and equipment, helping to manage the flow of visitors, and assisting the Chairman in various tasks as requested.

This is an opportunity to join a fast-paced, creative environment and be part of a team that works collaboratively on multiple types of creative and exciting projects. The right candidate will be energetic, savvy and flexible, while possessing the necessary skills and experience to successfully carry out the responsibilities of the job.

Key duties include:

• Tracking billable work and expenses
• Generating and submitting invoices
• Following up invoices to ensure payment
• Generating expense and production estimates
• Office administration

Requirements:

• Min. of 3 years of experience bookkeeping in relevant environment
• Advertising agency experience preferred
• Production experience preferred
• Must have a 4-year college degree
• Excellent computer skills – experience with Word, Excel, PowerPoint, QuickBooks software, and are willing to learn new systems as needed
• Excellent communications skills, both written and verbal

All your information will be kept confidential according to EEO guidelines.