We are seeking a highly organized and detail‑oriented Operations/Maintenance Coordinator to support our administrative office and multiple departments. This role provides essential operational, clerical, and organizational support to leadership and staff while ensuring smooth day‑to‑day office functioning. This position also offers an opportunity for growth, with exposure to broader departmental operations, project coordination, and capital project support.
- Oversee and document car maintenance activities.
- Assist with data collection for quality improvement initiatives.
- Manage bills, purchases, expenses, and order supplies/equipment.
- Maintain service logs, billing logs, and audit-ready documentation.
- Maintain audit ready documentation.
- Assist with drafting contracts and related administrative documentation.
- Assist with work order follow-ups when needed.
- Support capital projects through administrative coordination, documentation, follow-ups, and project tracking as needed.
- Provide administrative support to department leadership.
- Organize and maintain accurate internal and external reports.
- Process invoices, department expense reports, credit card statements, and budget-related documents.
- Process employee timesheets.
- Serve as a liaison with internal teams, external partners, government officials, vendors.
- Maintain professional and respectful communication within the organization.
- Perform additional duties as assigned.
- High School Diploma or GED required.
- Minimum 1 year of administrative or office support experience; 1–4 years administrative or office management experience preferred.
- Property management experience is ideal.
- Experience with billing systems such as Coupa is a plus.
- Ability to pass required background and health clearances.
- Excellent organizational, written, and verbal communication skills.
- Strong interpersonal skills and cultural sensitivity.
- Proficiency in Microsoft Word, Excel, Outlook, and general computer applications.
- Ability to multitask, work independently, and adapt to a fast-paced environment.
- Strong attention to detail and ability to maintain confidentiality.
- Team-oriented mindset and ability to collaborate with diverse staff and stakeholders.
The hourly rate for this position is $21
