Seasonal Administrative Assistant

Work is Sweet!

'Quality without Compromise' is not just a motto at See’s Candies. It is the most important ingredient in our recipe for success. See’s Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.

See’s is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.

Job Description Summary:

This position provides administrative and clerical support to the Packing Manager and Packing Supervisor.

Job Description:

Job Description

• Provides secretarial and clerical support to department management personnel, including:
• Type all documents, correspondence, reports and purchase orders
• Answer telephones, provide customer service and route calls to appropriate staff member
• Sort and distribute daily mail
• Organize and maintain files
• Print ingredient and other labels
• Compiles the complete set of quota information from the various selling departments.
• Maintains and updates:
• Daily production reports
• Inputs scheduling information into computer; prints and distributes usage sheets.
• Schedules and verifies inter-company shipments.
• Processes employee timecards.  Prepares clock changes and vacation requests.
• Coordinates with Purchasing and Shipping on bulk candy and packaging material availability (Ross System)
• Calculates production information; confirms numbers with Shipping and Accounting.
• Assists with special projects as assigned by management.

MINIMUM QUALIFICATIONS:

• Bilingual skills a plus: Spanish or Cantonese
• Workday Experience a plus.
• Demonstrated proficiency with PC’s, including Word and Excel (graphs, tables, spreadsheets).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.
• Strong analytical skills, ability to manipulate numerical data.
• Must work well without direct supervision.
• Two to three years’ experience in an administrative support function.

Payrate $25 - $30 per hour depending on experience.

See's is an EOE
See’s will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).