Workplace Experience Intern

Our Journey

About the role

You are the person the office runs through. On Day 1, you are the face a new joiner sees — office tours, swag, workstation ready. When someone leaves, you close the loop — hardware back, access cards collected, IT handed off clean. In between, you run the engagement calendar, keep the office stocked, and make sure the physical environment stays functional.

Concretely :

• You own onboarding day logistics and offboarding handoffs for every Malaysia office hire;

• You plan and host the employee engagement calendar — events, campaigns, wellness sessions;

• You keep the office stocked, the vendors coordinated, and the facilities working; and

• You maintain the hardware register and act as the local IT liaison for the team.

What You'll Own

1.  Employee lifecycle

Welcoming new joiners on Day 1 — office tour, swag distribution, and workstation setup;

Managing exit logistics, including hardware recovery, access card collection, and prompt IT handoffs.

2.  Engagement & culture

Planning and hosting company events end to end — townhalls, festive events, team socials, and wellness sessions;

Running the engagement calendar alongside the HRBP : coordinating logistics, tracking budgets, and gathering post-event feedback;

Managing internal communications on Slack — event announcements, campaign content, and regular team updates.

3.  Facilities & workplace operations

Keeping the office stocked — managing pantry inventory and daily essentials;

Coordinating with vendors, suppliers, maintenance crews, and contractors for day-to-day office upkeep;

Acting as the go-to contact for facility issues, resolving them quickly or escalating to the right person;

Supporting on-site health, safety, and emergency protocols.

Handling the administrative work that keeps the office running — parking season pass, building access card issuance, purchase order raising, permit applications, and similar tasks as they come up.

4.  Workplace hardware & asset operations

Coordinating hardware issuance for new joiners (laptops and peripherals) and collection at offboarding;

Maintaining the hardware asset register — serial numbers, equipment assignments, and return statuses;

Acting as the local hardware liaison : meeting room AV setups, light troubleshooting, and IT escalations.

What you’ll need

Currently pursuing a degree in Human Resources, Psychology, Communications, Business Administration, or a related field;

Available for a minimum 6-month internship;

Curiosity about AI tools and a habit of finding smarter ways to get things done;

Organised enough to track hardware, budgets, and event timelines without things slipping;

Clear communicator — in writing and in person, and comfortable adapting your style to the audience;

Comfortable with data — able to compile and surface insights from engagement and operations metrics; and

Able to juggle competing priorities and stay calm when they collide.

ShopBacker Traits

• Agency - We take ownership and act, rather than waiting for permission. When something's blocking progress, we find a way through it and follow through until it's done.
• Judgement - We aim for high-impact decisions, not just easy wins, and we put the bigger picture ahead of individual interests. That means moving quickly and confidently, while staying thoughtful about when a call really matters.
• Learning Velocity - We pick up new skills fast and let go of old habits just as quickly when something better comes along. We benchmark ourselves against the best and keep raising our own bar.
• Tenacity - We stay in it when things get hard, keeping a level head under pressure. We debate openly before deciding, then commit fully — and support each other along the way.

What's in it for ShopBackers

• Career growth opportunities to take on greater challenges that help you realise your ambitions.
• Be part of a winning team on a journey to global scale.
• Competitive compensation based on performance.
• Candid, open, and collaborative culture where feedback is valued.