Purchasing & Vendor Management Support
Silent Aire - Dublin
What you will do
- Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
- Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
- Support vendor onboarding and ensure all documentation is compliant with internal and external standards
- Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
- Prepare and distribute regular procurement reports and dashboards for management review
How you will do it
- Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
- Coordinate meetings, prepare agendas, and document minutes as required
- Support system implementation and continuous improvement initiatives across the procurement function
- Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
- Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations
What we look for
- Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
- Strong numerical accuracy, data management, and reporting capabilities
- High attention to detail and accuracy in both data and documentation
- Strong organisational and multitasking skills in a fast-paced environment
- Excellent communication and interpersonal abilities for cross-functional collaboration
- Analytical thinker with a proactive approach to problem solving
- Strong sense of ownership, accountability, and process discipline
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