Claims Administrative Support

Job Title: Claims Administrative Support Department: Claims Administration Pay Grade:   Overtime Eligibility: Non-Exempt Date: November, 2025

Job Summary:

The Claims Administrative Support role plays a critical part in the overall claims process. This is a full-time, hourly, in-office position based in either Richardson, TX or Jacksonville, FL. The primary responsibilities include reviewing and processing repair facility invoices for claim payment, responding to customer and repair facility emails, and taking phone calls to support repair facilities and customers as needed within the Claims Administration Department.

The ideal candidate demonstrates strong patience, attentiveness, clear verbal and written communication skills, and a positive, customer-focused attitude.

Minimum Qualifications:

Education High School diploma or equivalency Experience Proven customer support experience or experience as a client service representative Licensure, Certification, and/or Registration N/A Supervision Exercised ☐ Direct ☐ Indirect ☒ N/A Typical Positions Supervised N/A Primary Job Functions Manage high volume of incoming emails/calls Identify and assess customer’s/repair facilities’ needs to achieve satisfaction Build sustainable relationships and trust with repair facility/customer accounts through open and interactive communication Provide accurate, valid and complete information by using appropriate methods/tools Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution Keep records of customer/repair facility interactions, process customer accounts and file documents Follow communication procedures, guidelines and policies Go the extra mile to engage customers and repair facilities.

Periodic Job Functions Participate in any projects, reports, documentation, tasks or objectives assigned Skills & Competencies Required Spanish fluency/Bilingual a plus Intermediate knowledge of Windows-based computer programs. Exceptional customer service and communication skills. Strong phone contact handling skills and active listening Customer Orientation and ability to adapt/respond to different types of characters Ability to multi-task, prioritize, and manage time effectively