Executive Assistant / Office Specialist, SMCP Group

Position:                               Executive Assistant to CEO / Office Specialist

Location:                              SMCP North America Headquarters, 44 Wall Street / 20th Floor, New York, NY  10005

COMPENSATION RANGE:  $80,000-$85,000r

Who We Are

SMCP is a prominent global leader in the luxury fashion market, celebrated for its Parisian Chic ready-to-wear and accessories collections.  Operating across diverse international hubs, from Shanghai to New York City, our commitment to sustainable growth defines our brand values.  With a portfolio comprising four distinguished global brands – Sandro, Maje, Claudie Pierlot, and Fursac – our influence spans 46 countries from free-standing lifestyle boutiques to leased concession shop-in-shops and off-price outlets.  Complementing our physical presence, our eCommerce websites in the U.S. and Canada extend our reach as we continue to shape the future of Contemporary Luxury Fashion across the globe.

Visit our Global Company website at https://www.smcp.com/en to learn more.

What Sets Us Apart as an Employer in the Global Luxury Fashion Space

At SMCP, our distinctiveness as an employer in the global luxury fashion sector lies in our unwavering commitment to Corporate Social Responsibility (CSR). Anchored by three pillars – Product, People, and Planet – our CSR strategy is a testament to our dedication to sustainability and Diversity, Equity, Inclusion, and Belonging (DEIB).  Our clearly defined core values, instilled from the top down, form the bedrock of our organizational culture.  Here at SMCP, we prioritize the well-being and satisfaction of our 6500 world-wide passionate entrepreneur team members.  Our strong financial results are bolstering or appeal as an employer, marking 2021 as our “comeback” year.  Add to this mix our uniquely coveted Parisian chic merchandise collections, and you have an employer that not only sets trends in the fashion world but also cultivates a work environment that fosters innovation, diversity, and success.  Here at SMCP, passion meets purpose, and together, we redefine the future of luxury fashion.

What We Are Looking For

The Executive Assistant to the CEO / Office Operations Specialist  provides administrative support to the President & CEO while coordinating the day-to-day operations and front-of-house experience of SMCP North America's Headquarters. This role serves as a key point of contact for executive scheduling, travel, meetings, reception, facilities, vendors, workplace experience, and employee and guest hospitality, ensuring an organized, professional, and welcoming environment that reflects the elevated standards of our brands and Group.

The ideal candidate is organized, proactive, detail-oriented, and thrives in a fast-paced environment. This individual exercises sound judgment, maintains strict confidentiality, anticipates executive and workplace needs, and delivers exceptional service to leadership, employees, visitors, and external partners.

Organizational Structure - Reporting Relationships

Internal:

• Direct Supervisor: SMCP North America President/CEO

Essential Duties and Job Responsibilities

Job responsibilities include but are not limited to the following:

What You'll Do

Support Our President & CEO

• Proactively manage a dynamic executive calendar, meetings, priorities, and scheduling.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare presentations, reports, meeting materials, and expense reports.
• Track key action items and support timely follow-up on executive priorities.
• Handle confidential and sensitive information with the highest level of discretion.

Coordinate Executive & Company Meetings

• Support Executive Leadership, North America COMEX, Group, and other key company meetings and events.
• Coordinate meeting materials, presentations, conference rooms, audiovisual needs, catering, and guest logistics.
• Partner across departments to ensure executives are prepared and meetings run seamlessly.

Create an Elevated Headquarters Experience

• Serve as a welcoming and professional first point of contact for employees, executives, candidates, vendors, and visitors.
• Ensure reception, conference rooms, common areas, and other guest-facing spaces consistently reflect SMCP's elevated brand standards.
• Coordinate visitor hospitality, office events, interviews, and VIP or Group visits.
• Help create a workplace experience that is organized, polished, efficient, and welcoming.

Keep the Office Running Seamlessly

• Oversee day-to-day office operations, supplies, workplace amenities, facilities needs, vendors, and building coordination.
• Proactively identify and resolve office and workplace needs.
• Partner with building management and internal teams on facilities, maintenance, safety, and office services.
• Support new employee arrivals and help employees navigate Headquarters resources and services.

Support Our Culture

• Partner with our Culture Committee to bring employee events, celebrations, and engagement initiatives to life.
• Help coordinate hospitality and special events that strengthen connection and the employee experience.
• Support special projects and cross-functional initiatives as needed.

What We're Looking For

• 3–5 years of experience in executive support, senior administration, office operations, workplace experience, or a related field.
• Previous experience supporting senior leadership strongly preferred.
• Bachelor's degree preferred.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• A proactive mindset with the ability to anticipate needs, solve problems, and manage multiple priorities.
• A polished, professional presence with a strong hospitality and service orientation.
• Excellent judgment and the ability to handle confidential information with discretion.
• Experience within luxury retail, fashion, hospitality, or a consumer-facing brand is a plus.

Why This Role

This position sits at the center of our North America organization—supporting our President & CEO while helping shape the everyday experience of our New York Headquarters. It is an opportunity to build strong relationships across the organization, gain exposure to senior leadership, and make a visible impact on how our office operates and how employees and guests experience SMCP.

If you are someone who takes pride in creating exceptional experiences, thrives on organization, and loves being the person who helps make everything come together, we'd love to hear from you.

What We Will Offer You in Return!

• Fun/collaborative, team-oriented work environment
• Health, Vision, and Dental Insurance
• Generous shopping discount
• Generous PTO Bank
• 12 corporate holidays with early dismissals the day before the holiday.
• 401K Savings Plan
• Culture of Engagement
• Career Growth Opportunities
• Flexible hybrid work schedule
• 4 completely remote workweeks per year.