The Staff Accountant manages the accounts payable function for SME while also handling invoicing, month-end and quarter-end bookkeeping, reconciliations, and other recurring monthly and quarterly finance tasks for the subsidiary. This role ensures vendor invoices, payments, expense reports, and financial records are accurate, timely, and properly documented. The Staff Accountant works closely with the Director of Finance, project managers, vendors, and internal departments to maintain accurate financial records, support cash flow, resolve billing and payment questions, and assist with month-end close and other accounting needs.
Essential Job Functions:
- Manage incoming accounts payable invoices in the accounting system with the appropriate job, project, and cost/expense codes.
- Match vendor invoices to payments issued, prepare and mail checks to vendors, and maintain complete vendor paperwork and records.
- Verify all expense reports against Amex and credit card statements and enter them against the appropriate project number or cost/expense code.
- Follow-up with employees on missing or incorrect expense reports to the appropriate Project Manager or department.
- Scan and file invoices, expense reports, and other confidential financial documents.
- Record customer payments and deposits, and monitor accounts receivable aging and past-due balances as needed.
- Perform monthly and quarterly bookkeeping for the subsidiary, including journal entries, accruals, and account reconciliations.
- Assist with bank reconciliations, credit card, and general ledger accounts and assist with month-end and quarter-end close procedures.
- Prepare and maintain weekly and monthly finance reports, including AP aging, expense reports, and project spreadsheets for staff and invoicing meetings.
- Assist with audit requests, year-end reporting, and special finance projects at the request of the Director of Finance.
- Maintain the integrity of the company’s accounting practices and communicate effectively with team members, customers, and vendors.
Qualifications Required:
- Associate’s degree in Accounting, Finance, Business, or related field; equivalent experience may be considered.
- 3+ years of accounts payable, bookkeeping, or general accounting experience.
- Working knowledge of accounts payable, invoicing, account reconciliation, and general ledger activity.
- PC skills; MS Office applications including Microsoft Excel.
- Strong attention to detail, accuracy, organization, and follow-through.
- Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle financial information with professionalism and discretion.
Preferred:
- Bachelor’s degree in Accounting, Finance, or related field.
- Experience with accounting software, ERP systems, project-based accounting, or job cost coding.
- Experience supporting month-end close, financial reporting, and process improvement initiatives.
Essential Physical Requirements:
While performing the duties of this job, the employee is frequently required to:
- Able to sit for long periods of time.
- Use computers, keyboards, calculators, phones, and other standard office equipment.
- Perform tasks requiring attention to detail, visual review of documents, and manual dexterity.
- Talk and listen during telephone, virtual, and face-to-face conversations.
- Occasionally lift, carry, or move office materials up to 25 pounds.
- Work in an office environment where the noise level is usually moderate.
- Work beyond a 40-hour week may be required during deadlines, month-end close, year-end close, or special projects.
Specialized Marketing Experiences values flexibility and the willingness to take on new challenges. As opportunities arise and work responsibilities change, your job description will be adjusted to meet the organization’s needs.
Specialized Marketing Experiences is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
