Management Support Assistant (IS-0303-07)

OPEN DATE:   July 24th, 2026                CLOSING DATE: August 7th, 2026  (This job will close once 100 applications are received which may be sooner than the closing date.)                POSITION TYPE: Trust Fund  APPOINTMENT TYPE: Temporary Not To Exceed 1 Year.

SCHEDULE:

Full Time DUTY

LOCATION:

Washington, DC Position sensitivity and risk: Non-sensitive (NS)/Low Risk Open to all qualified applicants  What are Trust Fund Positions? Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status.

The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).    Conditions of Employment Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.

Complete a Probationary Period. Maintain a Bank Account for Direct Deposit/Electronic Transfer. The position is open to all candidates eligible to work in the United States.  Proof of eligibility to work in U.S. is not required to apply. Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.  The Management Support Assistant will provide analytical, evaluative and administrative assistance for a variety of financial, procurement and logistical activities, as well as general administrative support for the Center for the Study of African American Religious Life.

In this position, you will: Track expenditures. Determine or verify financial and other codes based on transaction, source, purpose, and program; enter transactions into a funds tracking system Order a variety of goods and services using the Smithsonian’s procurement system Enterprise Resource Management (ERM). Prepare travel arrangements as needed, including booking hotels, transportation, and rental cars and prepare travel authorizations and vouchers.  Conduct studies of clerical work processes in various organizations to identify, analyze and recommend solutions to problems in administrative procedures, work processes and methods.

Assist with preparation of material such as correspondence, reports and briefing slides using a variety of office software. Draft and edit material based on past practice, verbal instructions and knowledge of office programs. 

Experience:

• You qualify for this position if you have one year of specialized experience equivalent to at least the GS-6 level in the Federal Service or comparable pay band system.  For this position specialized experience is defined as demonstrated experience ordering goods and services; tracking expenditures; making travel arrangements, authorizations, and vouchers; responding to emails/correspondence; and assisting staff with administrative operations.     Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
• Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
• You will receive credit for all qualifying experience, including volunteer experience.   Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.
• Be sure to note the number of paid or unpaid hours worked each week.
• Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.    The Smithsonian Institution values and seeks a diverse workforce.
• Join us in "Inspiring Generations through Knowledge and Discovery."   Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.   What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job.
• After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.   Relocation expenses are not paid.
• Commitment to Diversity, Equity, and Inclusion The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate.
• Applicants requiring reasonable accommodation should contact [email protected].
• Determinations on requests for reasonable accommodation will be made on a case-by-case basis.  To learn more, please review the Smithsonian’s Accommodation Procedures .   The Smithsonian Institution is an Equal Opportunity Employer .
• We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs.
• See Smithsonian EEO program information: https://www.si.edu/oeesd .