Accounts Payable Specialist

Spartronics helps bring mission-critical technologies to life. We partner with leading companies in Aerospace & Defense, Medical & Life Sciences, and Industrial markets to design, build, and integrate complex electronic products. From PCBA to full system integration, our teams support the entire product lifecycle for technologies that must work the first time, every time.

Career Opportunity- Accounts Payable (AP) Specialist

On-Site Corporate Office Location- 290 Woodcliff Dr; Fairport, NY 14450

Monday-Friday office hours

The Corporate Accounts Payable Specialist will be responsible for processing invoices, managing payments to vendors and T&E reimbursements to employees, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. This role is critical in maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. This role is expected to collaborate with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

Core Responsibilities:

Invoice Processing:

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Match invoices with purchase orders and receiving documents.
• Enter invoices into the accounting system for payment processing.

Payment Management

• Schedule and process payments, including checks, electronic transfers and ACH.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address and resolve payment discrepancies and issues with vendors.

Account Reconciliation

• Reconcile vendor statements to ensure accounts are accurate and up to date.
• Investigate and resolve outstanding balances or discrepancies.
• Assist with month-end closing activities, including reconciliations and accruals.
• Maintain detailed records of transactions and reconciliations.

Compliance and Documentation

• Ensure compliance with company policies, internal controls and regulatory requirements.
• Maintain organized records of invoices, payments and other accounts payable documentation.
• Assist with audit preparation by providing required documentation and explanations.

Process Improvement

• Identify and recommend improvements to accounts payable processes.
• Collaborate with the Controller to streamline workflows and enhance efficiency.
• Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.