- Coordinate the administration and tracking of employee incidents from initial reporting through file closure, maintaining accurate, complete, and confidential records within QRS and applicable systems
- Coordinate all WSIB claims data, including uploading and maintaining claim documentation, coordinating payroll information, and completing wage calculations required for WSIB forms and claims
- Support WSIB claims administration by working closely with designated third-party provider(s), employees, managers, and Payroll
- Monitor claim, accommodation, and incident timelines to ensure compliance with legislative and organizational requirements
- Prepare ad hoc, monthly, quarterly, and annual reports, dashboards, and trend analyses related to employee incidents, WSIB claims, accommodations, and health and safety metrics
- Conduct regular audits of employee incident, accommodation, and WSIB files to ensure data accuracy, completeness, and compliance; identify and resolve data quality issues with managers.
- Ensure accommodation documentation is complete, consistent, equitable, and compliant with applicable legislation
- Liaise with managers, employees, Payroll, Human Resources, and external service providers to obtain required documentation and facilitate timely resolution of employee incident matters.
- Develop and maintain standard operating procedures, templates, and documentation; recommend process improvements to enhance reporting and operational effectiveness
- Provide administrative support to Health, Safety and Wellness initiatives, projects, and continuous improvement activities
- Degree in HR, Business, OHS, Disability Management, or equivalent
- 2–4 years in disability management, WSIB claims, or Occupational Health and Safety
- Knowledge of Ontario OHSA, WSIA, and duty to accommodate
- Experience with injury claims, return-to-work, and confidential records
- Previous experience in a health care environment and familiarity with clinical terminology, healthcare documentation, incident reporting and quality or risk management processes is considered an asset
- Proficiency in HRIS, case management software, and advanced Excel
- JHSC Certification or CDMP designation is an asset
- Compensation is based on experience (Annual salary range $48,0000 - $55,000)
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This position is a current vacancy
Spectrum Health Care is thrilled to be named one of Canada’s Best Managed Companies. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. Click here to learn more about this esteemed honour.
We thank all applicants, however, only those individuals selected for interviews will be contacted.
In accordance with the Accessibility for Ontarians with Disabilities Act 2005, upon request, support will be provided for accommodations throughout the recruitment process.
If you require accommodation because of disability through the recruitment process, please contact Human Resources at ([email protected]) for assistance.
Spectrum Health Care is committed to fostering, cultivating and building a culture of diversity, equity and inclusion within our organization. We strive to attract, engage and develop a workforce that reflects the diverse communities that we serve and we know a diverse workforce is key to the growth and success of our organization.
