Overview:
The Accounts Payable Specialist will be involved in full cycle AP functions and to ensure accuracy and efficiency of operations. The right candidate is a self-motivated, organized and detailed-oriented team player with a positive attitude who is up for a challenging, exciting, and fast paced work environment.
Essential Job Duties and Responsibilities:
- Set up and maintain vendor files and W9 forms
- Receive, review and verify invoices by three-way matching purchase order and check requests
- Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts
- Ensure invoices are correctly approved at the appropriate level prior to payment
- Prepare and perform wire transfer or check runs, coordinate check signing and send payments to vendors
- Monitor AP balance to ensure payments are up to date
- Reconcile vendor statements with vendor ledgers
- Communicate with vendors to resolve account discrepancies and respond to vendor inquiries
- Process 1099 forms annually
- Verify all freight charges either factored into unit price or billed in customer invoice
- Record fixed asset acquisitions, understand capitalization rules, maintain depreciation schedule and record deprecation journal entries in the accounting system; runs fixed asset reports
- Process property tax filing (Form 571L) annually
- Monitor cash position and report cash deposit daily
- Handle petty cash
- Prepare and process bank loans
- Track and ensure all spending in trade shows and national sales meeting are within its budget
- Review and process employee expense reports
- Process and reconcile company credit card statements on a monthly basis
- Assist in the reconciliation for balance sheet accounts such as: prepaid expenses and accrued liabilities; assist with the month-end and year-end closing
- Provide supporting schedules and documentation for the annual audit
- Work closely with the accounting team on various analyses and process improvement optimization projects
- Filing all Accounts Payable related documentation and backup
- Manage office and refreshment supplies
- Serve as a backup for Accounts Receivable operations and payroll
- Participate in ad-hoc projects and special tasks, as assigned
- Bachelor's degree in Accounting or related field
- 3+ years of experience with full cycle AP in a fast-paced environment
- Strong understanding of GAAP
- Proven attention to detail, excellence in timeliness, accuracy and consistency of data entry
- Strong organizational and analytical skills; ability to multi-task and meet strict deadlines
- Strong written and verbal communication and problem-solving skills
- Proficiency in MS Excel, Word, Microsoft Axapta experience a plus
All your information will be kept confidential according to EEO guidelines.
