Operations Marketing Assistant

Overview

You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual.

SSOE is hiring a Marketing Assistant for our Operations Marketing team. SSOE supports a number of Fortune 100 companies on exciting projects to help them realize their vision for the future. As a Marketing Assistant, you’ll learn about how we do business, be a part of strategy discussions, and get project management experience under your belt by assisting with the preparation of proposals, presentations, and qualifications packages for competitive and non-competitive pursuits.

If you are a proven self-starter, eager to develop new skills, thrive in an environment of collaboration, and are willing to roll up your sleeves to get the job done—this is the position for you. Successful candidates may be looking for one of their first marketing roles that will help them learn on the job or may be a seasoned administrative professional looking for a company where they will be valued and able to make a true impact on the company’s success with the skillsets they bring

AI and Innovation

At SSOE, we don’t just talk about the future, we build it. As a leader in industry AI adoption, we empower our team to work smarter by providing responsible access to the industry leading AI Large Language Models, vibe-coding platforms, and securely integrating advanced tools into every role. From day one, you’ll receive the training and support needed to leverage AI as a core tool for enhancing productivity, sparking creativity, and streamlining complex workflows.

Responsibilities

The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.

 EXCEPTIONAL INTERNAL CUSTOMER SERVICE

• Working closely with internal stakeholders on non-competitive, letter / scope proposals including assembly, reviews, approval, and tracking.
• Utilizing excellent communication and project management skills to bring together information from multiple sources to meet tight deadlines.

WORKING AS PART OF A TEAM

• Proofread and edit marketing materials.
• Assist with competitive proposals and presentations as needed, including pulling, updating, or modifying standard materials and assembly / delivery.
• Supporting Marketing Coordinators and Senior Marketing Coordinators to meet their proposal / presentation / qualification deadlines.
• Includes some data entry and extraction from our database.
• Tailor professional resumes for technical staff on specific opportunities.

Qualifications

Qualifications You’ll Need on Day One:

• Excellent writing / editing / proofreading skills.
• Ability to work in a fast-paced, detail and deadline-oriented environment with demonstrated efficiency and organizational skills.
• Flexibility to adapt to changing priorities while maintaining a positive team spirit.
• Proficiency in Microsoft Office tools: Able to easily navigate Word, Excel, and PowerPoint.
• Basic knowledge of Adobe InDesign.

Bonus Points if You Have:

• Basic knowledge of Adobe Photoshop and Illustrator. Knowledge of Deltek VantagePoint (database) isn't necessary, but willingness to learn and embrace is mandatory.
• Advanced knowledge of Word, Excel, or PowerPoint.
• AEC industry knowledge or experience.

A Sampling of What We Offer:

• Salary Range: $60,000-$67,000/year depending on location, education, experience, and any certifications that are directly related to the position.
• A supportive, collaborative culture where your work and ideas matter.
• Ongoing learning and professional development opportunities.
• Exposure to a wide range of markets, project types, and geographies.
• A clearly defined career path with real advancement potential.

• Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays.

  Hybrid Work Schedule option for this role, providing you with the flexibility to achieve work-life balance while excelling in your career.

The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment. EXCEPTIONAL INTERNAL CUSTOMER SERVICE - Working closely with internal stakeholders on non-competitive, letter / scope proposals including assembly, reviews, approval, and tracking. - Utilizing excellent communication and project management skills to bring together information from multiple sources to meet tight deadlines. WORKING AS PART OF A TEAM - Proofread and edit marketing materials. - Assist with competitive proposals and presentations as needed, including pulling, updating, or modifying standard materials and assembly / delivery. - Supporting Marketing Coordinators and Senior Marketing Coordinators to meet their proposal / presentation / qualification deadlines. - Includes some data entry and extraction from our database. - Tailor professional resumes for technical staff on specific opportunities.