Administrative Assistant

Job Description:

• Permanent part time opportunity, 19 hours per week
• Excellent benefits including salary packaging
• Fitzroy location, close to public transport

About the Role

We have an exciting opportunity for an Administrative Assistant in the office (located in Victoria Parade, East Melbourne) of a unique statewide program that deals with the medical side of mass casualty events in Victoria.  You will in this position assist the Office Manager of the Program in all varied duties – budget, accounts payable, organisation of Continuing Professional Development Day/s and secretarial/administrative-type tasks.

The classification for this position will be HS1 - HS17 ($65,739 - $72,677 per annum pro rata)

About the Field Emergency Medical Officer (FEMO) Program

The FEMO Program has been in operation under various names (e.g. Medical Displan) for many decades.  The FEMO Program provides advanced medical and clinical advice to ambulance services.  There are currently eight Metropolitan Field Emergency Medical Officers (FEMOs) and a network of approx. 20-30 Regional/Rural FEMOs across Victoria - available to be called on as and when required in relation to mass casualty events.

Your Contribution

• Completion of VCE or equivalent experience
• Demonstrated proficiency in Microsoft Word, Excel and PowerPoint
• Strong interpersonal and communication skills
• A valid Nationally Coordinated Criminal History check, or willing to obtain

What We Offer

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged.
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

• Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities.  Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations) .

Closing Date:

29 October 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct