Property Control Associate (Office Associate, Opt. 1)

Springfield, IL, US, 62703, United StatesHybridFull-time2+ yrs experience$4.1k / monthPosted Yesterday

Job description

Job Requisition ID: 59027
Opening Date: 09/29/2026
Closing Date: 10/14/2026
Agency: Department of Innovation and Technology
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: None
Bilingual Option: None
Salary: Anticipated starting salary: $4,144/monthly; Full range: $4,144-$5,429/monthly
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours: Mon-Fri: 8:30am-5:00pm (work hours may vary)
Anticipated Hybrid Work Schedule Availability: 1 to 5 Days per week in office, depending on operational needs
Headquarter Location: 5300 S 6th St, Springfield, Illinois, 62703
Work County: Sangamon
Agency Contact: [email protected]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Property Control Associate for DoIT performing a variety of complex, specialized clerical inventory functions and assistance. In this role you will prepare and maintain complex monthly spreadsheets and reports for specialized inventory control record reports for the DoIT Property Control Officer. In addition, you will utilize the State Inventory System to enter inventory tag sheet information for all equipment belonging to DoIT. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT!

As a State of Illinois employee, you receive a comprehensive benefits package including:

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carry over year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

Under direction, serves as a Property Control Associate for the Department of Innovation & Technology (DoIT) performing a variety of complex, specialized clerical inventory functions and assistance, including reviewing equipment inventory tag sheets for completeness to verify required procedures have been followed in accordance with state property control rules and regulations.
Prepares and maintains complex monthly spreadsheets and reports for specialized inventory control record reports for the DoIT Property Control Officer, including reviewing reports to identify description and location codes of DoIT inventories for certifying as agency equipment.
Utilizes the State Inventory System to enter inventory tag sheet information for all equipment belonging to DoIT, including new and transferred equipment and assigning appropriate transaction codes for proper entry of equipment.
Assists DoIT Property Control Officer with the annual inventory report, including compiling inventory lists by location code to send to DoIT division property control liaisons.
Performs and monitors annual inventory, including organizing files for review by internal and external auditors such as current inventory records, surplus report records, location code records, and transferred equipment records.
Communicates with DoIT warehouse and accounting staff to verify and maintain that information is entered and recorded correctly from the tag sheet, including following up on corrections or inquiries to be made to paperwork or the computer programs responsible for recording information in the computer system for the agency inventory.
Distributes inventory tags to divisions and keeps accurate records and files of inventory tags, including ordering the inventory tags for distribution.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of high school.
Requires two (2) years of office experience.

Preferred Qualifications

Two (2) years of professional experience working with inventory systems, including entering and verifying equipment tag sheet information, assigning transaction codes, and monitoring updates in a centralized state inventory database.
Two (2) years of professional experience preparing inventory reports, including maintaining monthly spreadsheets, calculating inventory totals, and compiling specialized records such as surplus, deleted items, or certification documents.
Two (2) years of professional experience conducting equipment inventories, including reviewing inventory records, assisting division with annual inventory tasks, and organizing documentation for internal and external auditor review.
Elementary knowledge of State of Illinois Property Control Act, rules, and regulations or similar, including verifying documentation for compliance and assisting with annual discrepancy and certification reports.
Elementary knowledge of inventory tag sheet information and transaction codes, such as verifying completeness of tag sheets, entering accurate equipment data, maintaining proper identification, or funding codes.
Ability to multitask and remain organized with multiple competing priorities, such as managing monthly submissions, maintaining inventory files, coordinating with multiple sources, and preparing documents for audit reviews.
Demonstrated verbal and written communication skills, such as responding to questions from property control liaisons, preparing memorandums, and coordinating with warehouse and accounting staff to resolve inventory issues.
Ability to gain and maintain cooperative working relationships with associates, vendors, clients, and others, including collaborating with staff, accounting offices, division liaisons, and auditors to maintain accurate and compliant inventory records.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

Requires the ability to verify identity.
Requires employment authorization to accept permanent full-time position with the State of Illinois.
Requires the ability to pass a position specific, agency required background check.
Requires self-disclosure of criminal history.
Requires a valid driver’s license and the ability to travel, including occasional overnight stays.
Requires the ability to work outside normal business hours to meet deadlines.
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices.
Requires the ability to attend seminars, conferences and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties.
Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
The conditions of employment listed are incorporated and/or related to any duties included in the position description.

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Job details are sourced from the employer's original posting.

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