Company Secretarial Assistant

Help move today’s products for tomorrow’s possibilities. At Stolt-Nielsen, your work connects global industries from food and chemicals to fuels and pharmaceuticals, touching millions of lives every day. Join us as a Company Secretarial Assistant.

As the Company Secretarial Assistant, you will assist with the administration of a full suite of company secretarial matters for all Group and subsidiary companies, including joint ventures, and support the Deputy Company Secretary on UK and Group corporate transactions, mergers and acquisitions, group corporate finance, and company secretarial administration.

At Stolt-Nielsen, we move today’s products for tomorrow’s possibilities. We are a global leader in the logistics and distribution of bulk liquids. From our origins in a small Norwegian port town, we have grown into a truly global force, present in 30 countries, moving materials to more than 165. Through our worldwide network of tankers, storage terminals and ISO tank containers, we connect products to people every single day. Beyond bulk-liquid logistics, we are pioneers in sustainable land-based aquaculture and invest in opportunities aligned with our industries. Every molecule moved. Every product delivered. This is what moves us.

What you will be doing
You will play a key role in supporting the Deputy Company Secretary with the administration of company secretarial matters for all Group and subsidiary companies, including joint ventures, ensuring effective corporate governance and statutory compliance across multiple jurisdictions. Working closely with senior executives, directors, external advisers, local corporate service providers and internal stakeholders, you will help coordinate board meetings, prepare and maintain statutory records, manage filings, and support corporate transactions, restructurings and governance-related projects using company secretarial software, internal SharePoint and the Group’s Diligent Entities platform.

Key responsibilities

• Coordinate and support Board meetings for UK group subsidiaries, including scheduling meetings, preparing agendas and board packs, requesting reports, formatting, collating and distributing meeting papers; attend meetings, draft accurate minutes and assist with the preparation of resolutions and other meeting documentation.
• Support the Deputy Company Secretary in managing the compliance and governance requirements of the Group's global subsidiary portfolio.
• Coordinate with local corporate service providers, legal advisers, and internal stakeholders to ensure statutory compliance across multiple jurisdictions.
• Support the Deputy Company Secretary with Companies House filings and preparation including annual compliance obligations.
• Support the Deputy Company Secretary in the company secretarial aspects of corporate transactions, restructurings and other governance-related projects.
• Prepare draft board and shareholder resolutions, minutes and supporting documentation in connection with routine corporate matters, vessel financing transactions, loan facilities, and other corporate activities across the Group.
• Maintain companies’ statutory books including registers of members, directors and secretaries using company secretarial software and internal SharePoint.
• Own the day-to-day administration of the Group's Diligent Entities platform, ensuring entity records are accurate, complete and maintained in a timely manner.

Qualifications

• Degree educated essential; LLB (Law degree) desirable.
• The Chartered Governance Institute of UK & Ireland qualification desirable.
• Possesses at least 1-3 years’ experience working in the company secretarial field.
• Demonstrates a solid understanding of the role and responsibilities of a company secretarial function and its contribution to effective corporate governance.
• Good knowledge of the Companies Act and its practical application in routine company secretarial matters.
• Able to manage a defined set of responsibilities with appropriate supervision and demonstrates a proactive approach to strengthening governance processes and controls.
• Willing and able to provide support to the Deputy Company Secretary and assist in covering responsibilities during periods of absence.
• For this position you need to have the right to work in the UK. We don't offer relocation or visa sponsorship.

What we offer

• A competitive salary and a performance-related bonus that reflect your contribution.
• Hybrid working policy.
• Opportunities for professional development and continuous learning across a truly global company.
• Medical/Health Benefits.
• Buy-back holiday scheme.
• Cycle to Work benefits.

About Stolt-Nielsen
Stolt-Nielsen (SNL, Oslo Børs) is a global leader in the logistics and distribution of bulk liquids, with three core logistics businesses: Stolt Tankers, Stolthaven Terminals and Stolt Tank Containers. Together, they provide an end-to-end service, moving products by sea, storing them safely on land, and delivering them door to door by ISO tank container, connecting customers’ products from source to destination across more than 165 countries. We are also pioneers in sustainable land-based aquaculture (Stolt Sea Farm) and invest in adjacent opportunities aligned with our industries. Our values guide everything we do. We act pragmatically, collaborate for success, commit to go further, and create solutions: We move today’s products for tomorrow’s possibilities. www.stolt-nielsen.com

Equal Opportunity Employer Statement
Stolt-Nielsen is an Equal Opportunity Employer. All hiring and employment decisions are made without regard to race, colour, creed, religion, disability status, genetic information, pregnancy, citizenship status, marital status, sex/gender, sexual preference/ orientation, gender identity or expression, age, veteran status, national origin or ancestry, or any other status protected by federal, state or local law or regulation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

Disclaimer for recruitment agencies
We don't accept any unsolicited applications or CVs from recruitment and selection agencies.
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