Executive Assistant & Advancement Coordinator (Full Time)

Make an impact behind the scenes—and at the center of it all.

The Summit Area YMCA is seeking a highly organized, proactive Executive Assistant & Advancement Coordinator to provide high-level support to our CEO and Vice President of Advancement. This unique role combines executive administration with advancement coordination, offering the opportunity to work closely with organizational leadership while supporting board engagement, donor communications, development operations, and special events.

This position is ideal for a curious, resourceful problem-solver who enjoys anticipating needs, creating effective systems, managing details, and taking ownership. You will regularly interact with board members, donors, committee volunteers, vendors, and other community partners while helping two externally facing leaders operate effectively and advance the Y’s mission.

You May Be the Right Fit If You:

• Are highly organized and enjoy creating systems that keep people and projects moving.
• Naturally anticipate needs, take initiative, and follow through.
• Can shift between priorities while maintaining close attention to detail.
• Communicate clearly and professionally with senior leaders, board members, donors, volunteers, and community partners.
• Are interested in Advancement work and enjoy supporting donor relations, fundraising efforts, and community engagement.
• Enjoy solving problems, improving processes, and taking ownership of your work.
• Handle sensitive information with professionalism and discretion.
• Are curious, eager to learn, and excited to grow within a mission-driven organization.

What You’ll Do

• Provide proactive administrative support to the CEO and Vice President of Advancement, including managing calendars, meetings, appointments, and occasional local travel.
• Coordinate board, committee, and staff meetings; prepare agendas and materials, take minutes, and track follow-up items.
• Manage the fundraising database, including donor records, reporting, auditing, and data integrity.
• Prepare donor communications, correspondence, reports, presentations, and board materials.
• Support fundraising initiatives, special events, and the Annual Campaign.
• Coordinate communications and logistics with board members, donors, committee volunteers, vendors, and other community partners.
• Maintain confidential records, organized digital files, project timelines, and departmental deadlines.
• Collaborate across departments, anticipate needs, and identify opportunities to improve administrative processes and systems.

Salary & Benefits

This full-time, non-exempt position generally works Monday–Friday during standard business hours, with occasional evening or weekend responsibilities based on operational needs, projects, or emergencies. The salary range for this position is $52,000 – $60,000 annually. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

The Summit Area YMCA offers a generous benefits package that includes:

• Subsidized medical, dental, and vision insurance.
• Life and long-term disability insurance.
• Paid vacation and holidays.
• Free YMCA family membership.
• Discounts on YMCA programs and services, including childcare and camp.
• Ongoing professional development and training opportunities.
• A 12% employer contribution to the YMCA retirement plan upon eligibility.

At the Summit Area YMCA, we are committed to equal opportunity employment regardless of gender, age, disability, ethnicity, sexual orientation, or religious affiliation. Our main purpose is to strengthen community. Every day, we work side-by-side with our neighbors to make sure that everyone can reach their full potential, and we strive to live our cause with purpose every day. No matter who you are or where you’re from, we believe that we’re stronger when we come together.