Overview
The Administrator is responsible for coordinating, managing, and supporting all administrative functions related to the Safety & Training programs. This role ensures compliance with Safety, Training & apprenticeship standards, maintains accurate records, coordinates training activities, supports apprentices and instructors, and serves as a liaison between apprentices, employers, training providers, and regulatory agencies.
Responsibilities
Program Administration
- Administer day-to-day operations of the lineman apprenticeship program.
- Maintain apprentice enrollment, registration, and progression records.
- Monitor apprentice compliance with program requirements, including work hours, training hours, certifications, and evaluations.
- Prepare and submit required reports to state and federal apprenticeship agencies.
- Assist in the development and implementation of Safety & Training policies and procedures.
Training Coordination
- Schedule classroom instruction, field training, testing, and related program activities.
- Coordinate with instructors, training centers, and employers to ensure training requirements are met.
- Track apprentice attendance, grades, certifications, and completion milestones.
- Maintain training calendars and communicate schedules to apprentices and their superiors.
Compliance & Recordkeeping
- Ensure program compliance with Department of Labor, state apprenticeship standards, and industry regulations.
- Maintain confidential apprentice files and electronic databases.
- Prepare documentation for audits, inspections, and accreditation reviews.
- Monitor safety training requirements and certification renewals.
Apprentice Support
- Serve as the primary administrative point of contact for apprentices.
- Assist apprentices with registration, training schedules, and program requirements.
- Respond to inquiries and provide guidance regarding apprenticeship policies and procedures.
- Coordinate apprentice schedules and graduation activities.
Stakeholder Relations
- Collaborate with utility companies, contractors, labor organizations, educational institutions, and regulatory agencies.
- Support apprenticeship committee meetings by preparing agendas, reports, and meeting minutes.
- Maintain effective communication with employers regarding apprentice progress and program requirements.
Data Management & Reporting
- Generate reports on apprentice enrollment, retention, completion rates, and workforce development metrics.
- Maintain apprenticeship management systems and databases.
- Analyze program data and provide recommendations for continuous improvement.
Qualifications
Required Qualifications
- High School graduate or equivalent.
- Minimum of 2–3 years of administrative, program coordination, or workforce development experience.
- Strong organizational and recordkeeping skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management systems.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines.
Preferred Qualifications
- Experience working with apprenticeship, workforce development, training, or educational programs.
- Knowledge of Department of Labor apprenticeship regulations and reporting requirements.
- Experience in the utility, electrical, construction, or skilled trades industry.
