The Administrative Assistant will be responsible for the professional and efficient management of office lobby, visitors, telephone calls/inquires, as well as a variety of clerical duties that support the daily office presentation and operation.
Essential Functions/Responsibilities:
- Greets and directs all visitors and vendors
- Signs for deliveries when necessary and notifies recipients
- Operates switchboard, promptly answers incoming calls/inquiries by directing and/or relaying messages and providing information related to the company
- Ensures lobby area, conference rooms, kitchen, restrooms and common areas are kept neat, clean and stocked with appropriate supplies
- Handles the maintenance, ordering, and vouchering invoices of office and kitchen supplies
- Oversees the scheduling/reserving of conference rooms
- Responsible for sorting/distributing incoming and outgoing mail at start and end of every business day, as well as delivery of interoffice mail between offices
- In charge of timely delivery of mail to mailroom or post office as necessary, at end of business day
- Prepares and processes outgoing mail to include: accurate weighing; affixing postage; properly preparing certified/overnight/return receipt mail, etc
Qualifications:
- 2 years office administrative assistant experience. College Graduate preferred.
- Working knowledge switchboards and multi-line telephones
- Proficiency with Microsoft Word, Excel and Outlook
- Professional attitude and pleasant demeanor in dealing with many different types of people
- Friendly and professional appearance
- Flexible Team Player
- Self-Starter who is well organized with ability to handle multiple projects
- Works well with minimal supervision
All your information will be kept confidential according to EEO guidelines.
