Operations Specialist

TAS Environmental Services, LP - Emergency Response Services & Environmental Solutions ready to respond wherever, whenever. every time.

TAS Environmental Services is headquartered in the Dallas, Texas area and serves companies of all sizes across the South and into the Midwest. For over 100 years, our industrial economy has been built on Oil & Gas, technology, and infrastructure. Today, it is essential for every business and municipality to have a "go-to" vendor for environmental solutions, from industrial cleaning services to emergency response services, to hazardous waste transportation and box rentals. We are prepared 24/7 and every day of the year.

We are hiring an Operations Specialist. In partnership with District Managers and corporate finance, the Operations Specialist will be responsible for supporting daily operations, streamlining processes, and ensuring efficiencies. The incumbent will support the district by ensuring the proper preparation of accurate and timely bills to customers based on service contract terms along with other administrative functions. This role serves a key purpose within the organization, ensuring the business remains profitable and customers receive premier customer service.

BENEFITS

TAS Environmental Services offers a competitive benefits program, including comprehensive group health and related benefits plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Health & Wellness:
• Comprehensive Medical, Dental, and Vision Coverage
• Mental Health Support Programs
• Supplemental Benefits - Accident, Critical Illness, etc.
• Access to a company provided Employee Assistance Program
• Retirement & Financial:
• 401(k) with Company Match
• Life Insurance and Disability Coverage
• Work-Life Balance:
• Generous Paid Time Off (PTO)
• Paid Time Off increases based on years of service
• Holidays - seven (7)
• Floating Holidays - two (2)
• Professional Development:
• Access to Online Learning Platforms
• Annual Conference and Workshop Allowances
• Additional Perks:
• Work Boot Program
• Team Building Events

Operations Specialist Job Duties:

Prepare detailed customer invoices, verifying labor hours, equipment usage, materials, disposal charges, service rates, purchase orders, and supporting job records.

• Review job tickets, crew sheets, work orders, customer work authorizations, and field paperwork for accuracy; resolve missing or inconsistent details with supervisors, drivers, and technicians.

• Enter daily billing, follow customer-specific invoice formats and portal requirements, submit invoices on time, and complete month-end billing and reconciliation tasks.

• Maintain customer accounts and outstanding balances; make collection calls, send payment reminders, investigate billing questions, and coordinate payment follow-up with accounting.

• Create, enter, and track customer purchase orders, service orders, and work authorizations; issue vendor purchase orders and verify invoices against approved assignments.

• Coordinate branch activities by answering and routing calls, receiving customer service requests, relaying job information, and assisting with scheduling and dispatch as needed.

• Maintain crew sheets, equipment information, job documentation, customer records, and operational reports; scan, organize, and file records accurately.

• Communicate professionally with customers, vendors, branch managers, supervisors, drivers, and technicians to obtain information and resolve operational or billing concerns.

• Support office operations, including supplies, mail, meetings, equipment, vendor coordination, and general branch administrative needs.

• Work independently, prioritize completing assignments, follow written and verbal instructions, identify errors, and consistently meet deadlines.

• Perform other related duties as assigned.