Office Administrator - Lagos State Office

Job Title: Office Administrator

Location: Lagos State Office

Reports Directly to: Operations Specialist

About TechnoServe:

Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe’s work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.

The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing...when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.

Job Summary:

TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Lagos office. The role is a critical function of the state offices and always ensures smooth office operations. The Office Administrator will be part of the Operations department to support activities across the Lagos state office for the project team through the following:

Primary Functions & Responsibilities:

TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Lagos office. The role is a critical function of the state offices and ensures smooth office operations at all times.

The Office Administrator will be part of the Operations department to support activities in Lagos state for the project teams through the following:

Travel and Logistics

• Assist international and domestic travel requests for all staff, including booking of hotel accommodation, air and ground transportation.
• As assigned, process all visa requests for staff in compliance with host Country guidelines.
• Work with Operations Specialist of the office to coordinate paperwork and physical maintenance of fleet and to check vehicle routes and speed limit applications.
• Work with project teams to coordinate logistics for program activities/events
• With coordination with the Project Team, provide support for participants registrations and payment documentation

Office Management

• Inspect and track usage of office consumables and its facilities including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Work with Operations Specialist and Project Teams to prepare purchase requisitions as required.
• Work with Operations Specialist to coordinate physical verification, insurance and general maintenance of office Assets
• Support the Operations Specialist to provide day-to-day supervision of vehicle movements, fueling of project vehicles and monthly reporting of vehicle fuel consumption and replenishment of fuel cards
• Executes daily purchases and manages office petty cash.
• Provide petty cash vouchers and payment of petty cash expenses.
• Submit monthly petty cash fund reconciliation with all related documents.
• Support the Operations Specialist for document filing

Basic Qualifications: 

These are the requirements that any qualified candidate must meet.

• Bachelor’s degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related
• Procurement certification or prior experience is an added advantage.

Preferred Qualification: Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.

Travel: Ability to travel on occasion.

Language Requirement: Fluency in English both in writing and speaking.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages useful for preparing relevant work documents.
• High Professional work ethic and integrity.
• Ability to reason objectively, clear strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team member across teams.

Supervisory Responsibilities – No direct supervision

Closing Statement:

We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.

If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at [email protected] or call +1 202 785 4515.