Coordinator, Administrative Activities (Maternity cover)

Are you looking for an exciting new opportunity? Do you desire a workplace where you can thrive – not just as an employee but as a whole person? Do you want to truly get the "Work in good company“ feeling?

That’s the way we

Treat each other.

Operate and do our job.

Strive to impact our community positively.

We are Telelink Business Services - a leading system integrator and end-to-end IT services provider in Bulgaria. Our passion is to help companies function better, faster, smarter and realize their full potential in the digital world. We have offices in 11 countries in South-Eastern Europe, a team of 350+ people, 200 clients, and projects in 40+ countries.

Currently, we are looking for a motivated

Coordinator, Administrative Activities (Maternity cover) to join our team

Job Purpose:
A reception/front-office-centered role that coordinates and supports the day-to-day administrative activities, ensuring smooth reception operations, efficient communication, and well-organized office, event and travel processes.

The ideal candidate is organized, proactive, and passionate about creating a welcoming and positive office environment.

What you bring to the role:

• Excellent verbal and written communication skills in both English and Bulgarian
• Strong organizational skills with exceptional attention to detail
• Professional appearance and positive, friendly attitude
• Ability to create a warm and welcoming atmosphere for guests and colleagues
• Good business etiquette and professional manners
• Ability to multitask and work efficiently in a dynamic environment

It would be considered an advantage if you:

• Have previous experience in a similar administrative role
• Have previous experience with an ERP program and/or proficiency in Microsoft Office
• Are open-minded, energetic, and able to embrace the organizations’culture
• Are intellectually curious, proactive, and creative in your approach to work

Your expertise and qualities will be invested in those primary responsibilities:

Reception & front-office experience

• Acts as the first point of contact at the reception, welcoming and assisting guests and visitors in a professional manner
• Manages incoming correspondence and communication, including emails and phone calls, as the front-office hub of the company
• Organizes and manages meeting room booking, ensures the reception area and front-office operations run smoothly

Administrative coordination & travel support

• Coordinates administrative activities across the company and ensures an efficient working environment
• Maintains communication with external suppliers and partners
• Processes incoming documents and supports the team with general front-office and administrative tasks
• Provides support with reservations for accommodation and flights, and issues travel orders for company employees

Events & internal activities

• Supports the planning and coordination of the company's social calendar, team-building activities, and internal events
• Processes accounting documents in the ERP system
• Maintains registers, collects data, and prepares periodic, special, and ongoing reports

Would you like to join?

• The Role gives a unique opportunity to be someone recognizable and valuable, to engage and inspire others.
• The People you work with will make all the difference in your job satisfaction and your ability to grow and learn.
• The Work you do will be more than just a paycheck or a task list, but a meaningful pursuit that aligns with your personal values and more importantly, fulfills your sense of accomplishment in the long run.
• The Company’s Impact on many communities will make you feel proud to be associated with our brand and our work as we improve the environment we live in daily.

If you're ready to take your career to the next level, apply now! We`re looking forward to reviewing your application.

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