FBS Administrator III

Job Title

FBS Administrator III

Agency

Texas A&M University

Department

Finance - Mays Business School

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Administrator III is responsible for providing accounting or business support to a designated unit, department, college, or other System member; supporting FBS leadership and serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and providing strategic input.

Essential Duties

Accounting / Business Support

• Exhibits mastery in executing, reviewing, and auditing complex accounting and financial transactions

• Assists in setting strategic and programmatic financial and budget goals

• Assists in performing Annual Financial Report (AFR) tasks

• Develops and prepares financial presentations, reports, financial models, and projections

• Assists with establishing, analyzing, and reviewing rates for compliance

• Provides reports and executive-level communication and customer service to VP’s, Deans, Department Heads, and other senior staff

• Initiates process improvements to enhance efficiencies and workflows

• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

• Tracks internal projects, audits, business records, and records management

• Coordinates access requests

• Oversees or leads a function or serves as a subject matter expert in one or more areas

• Research policies, practices, and/or trouble transactions for solutions

• Prepares and maintains standard operating procedures and internal resource documents

• May research project coordination with Sponsored Research Services and other campus groups

• May review and revise job aides as needed

• May supervise student workers

• May mentor or train subordinate staff members

Department Use

• Approves all purchasing activity including purchasing card reallocations

• Familiar with accounts, such as allowable expenses, appropriate approvers on accounts, expiration and purpose of funds and can assist and explain these to faculty and staff when necessary

• Provides data from a variety of sources for ad hoc financial reports for the Assistant Dean for Finance and Administration

• Proposes solutions to complex financial problems and resolves issues in collaboration with Assistant Dean for Finance and Administration

• Develops, Implements. and audits unit business procedures; serves as liaison with financial, payroll. and HR units

• Assists with annual University budget document preparation and fiscal year closing activities

What You Need to Know

Salary: Commensurate with experience

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience

• Four years of related experience

Preferred Qualifications

• Experience creating and disseminating financial reports

• Experience in higher education

• Experience in Finance or Accounting

• Experience working with complex budgets and funding sources

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications

• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

• Strong verbal and written communication skills

• Ability to work independently once given a project

• Ability to apply rules and regulations in a complex environment

• Ability to multitask and work cooperatively with others

• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.    

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.