Controls Commissioning Coordinator

The Controls Commissioning Coordinator provides administrative support to the Controls Commissioning management team. This role is responsible for project resource tracking, system administration, documentation maintenance, and supporting internal initiatives in the Controls Department.  

DUTIES AND RESPONSIBILITIES 

• Provides day-to-day administrative support to manager, including coordinating daily activities, schedules, travel, and other activities. 
• Assists in coordinating team and department meetings and workshops, including agendas and follow-ups. 
• Manages departmental administrative tasks such as third-party PO creation and timesheet completion and accuracy. 
• Administers Jira boards and other systems for various teams within the Controls Department. 
• Supports expense report completion, submission, and approvals on behalf of manager. 
• Follows up on overdue tasks and distributes weekly Jira reports. 
• Provides administrative support for cyclical performance management activities such as quarterly objective reports and performance review meetings. 
• Serves as a liaison between Controls Commissioning and other internal teams/departments. 
• Coordinates internal initiatives led by the department manager (e.g. onboarding tools, process updates, team documentation). 
• Provides back-up support to department administrative assistants. 
• Performs other duties as assigned. 

Education: High school diploma required.  

Experience:  At least one (1) to three (3) years of coordinator or administrative support experience. 

Skills & Abilities 

• Organization and Time Management – Ability to track multiple tasks and priorities reliably. 
• Communication – Clear coordination across teams and with vendors. 
• Technical Proficiency – Comfortable with common project and reporting tools. 
• Problem Solving – Able to identify issues, escalate, and support resolution. 
• Adaptability – Flexibility to support different functions and step in where needed. 

Physical and Cognitive Requirements 

• Ability to remain stationary at a desk for prolonged periods of time. 
• Ability to lift and carry supplies and materials up to 20 lbs on occasion.  
• Ability to use office equipment, computers, and various electronic devices constantly throughout workday.  
• Ability to move around office environment and reach with hands and arms regularly. 
• Ability to communicate with others verbally and in writing, on a frequent basis. 
• Ability to focus and complete tasks throughout workday in office environment. 

The physical and cognitive demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Equal Opportunity Employer 

TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.