Job Title: Timetable & Registers Officer
Department: MIS
Salary: £28,215-£29,911 per year
Job Type: Permanent, 35 hours per week
- Develop and maintain specialised knowledge of the ProSolution Timetable module and offer guidance to service users.
- Develop and maintain a detailed understanding of the college curriculum timetable and specific requirements working in constant collaboration to embed good practice to enhance the student experience.
- Working in collaboration with stakeholders including Directors and Heads of School to produce accurate timetables and registers for students and staff by published deadlines.
- Maintain detailed understanding of funding rules in relation to guided learning hours, working in collaboration with wider MIS departments.
- To manage the complexities of work-based learning timetables and registers, including block release and ensure the data is accurate and produced in accordance with funding guidelines.
- Identify potential issues and act a link between departments to take remedial action to keep the college audit compliant.
- To work as part of the Timetabling team to provide basic training to new and existing members of staff on the use of the online timetabling system.
- Resolve timetabling and booking conflicts and seek solutions which will optimise allocation of appropriate space and improve user experience.
- Lead on processes for checking student timetables for accuracy and errors.
- Identify and resolve discrepancies linked to ungrouped learners through the monitoring of reports.
- Process ad-hoc booking requests, making amendments where necessary.
- Check timetables against planned hours and make recommendations to resolve discrepancies.
- Produce accurate reports to inform strategic decision making as and when required.
- Ensure registers are marked in line with policy and funding rules.
- Respond to queries and resolve any issues that arise.
- To liaise and negotiate with staff across the College as required.
Additional responsibilities:
- To support other College wide activity such as enrolment and invigilation at peak periods.
- To participate in any other duty appropriate to grade and service needs as determined by management.
- To adhere to college policies and procedure including Safeguarding, Health and Safety, GDPR, Equality and Financial Regulations.
- To contribute fully to the mission and values statement of the College, ensuring its effective implementation in all aspects of College life.
- To participate in professional development, training, and appraisal processes.
Essential:
- Excellent administrative and organisation skills with attention to detail.
- Excellent computer literacy skills, including proficient use of Microsoft Office packages.
- Excellent skills in use of management information systems to complete skilled tasks and complex processes.
- Able to manage and prioritise own workload.
- Ability to analyse and manipulate data.
- Excellent customer service skills with a positive approach to change.
- Ability to guide others in the use of systems and processes.
- Ability to be flexible and adapt workload/priorities to meet the demand of the service.
- Ability to perform a variety of functions within a team.
- Minimum of Level 2 literacy and numeracy.
Desirable:
- Experience of working in a timetabling team in an education setting.
- Experience of using education software packages.
Please Note
This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged.
Why Join The City of Liverpool College?
As a valued member of our College community, you’ll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.
Here are some of the benefits available to you:
Generous holiday allowance
Up to 30 days annual holiday allowance, plus 1 wellbeing day. You’ll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.
Pension Scheme
You'll be part of the Aviva pension scheme, with contributions of up to 10%.
Employee Benefits Platform
As part of your role, you’ll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You’ll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You’ll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.
Health and Wellbeing
As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you’re facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
You'll also have access to the online wellbeing portal, a secure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules as well as daily wellbeing tips.
Medicash Scheme
Access to Medicash health plans – supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it. We also offer free flu vaccinations to help keep you feeling your best all year round.
Life Assurance
We offer life assurance to give you and your family added peace of mind — with a benefit of up to three times your annual salary payable in the event of death in service.
Travel
We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months' free travel—without having to cover the full cost upfront. It’s all about making your commute more affordable and less stressful.
Flexible Working
We offer flexible working options depending on business need to support our employee's work-life balance.
Professional Development
We’re passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career.
College Benefits
Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.
