Overview
The First Group is committed to creating an inclusive workplace and providing meaningful employment opportunities for People of Determination.
We are looking for a friendly, reliable, and motivated Office & Pantry Support Assistant to join our Office Management team.
The role is primarily focused on supporting the day-to-day organization of pantry and common office areas, together with simple office support and administrative tasks.
The position provides an opportunity to develop practical workplace skills, confidence, independence, and responsibility in a supportive working environment.
Clear instructions, structured routines, training, and ongoing guidance will be provided. Responsibilities may gradually increase based on the employee's strengths, interests, abilities, and progress.
Our Commitment to Inclusion
At The First Group, we believe that every individual has abilities and strengths that can contribute to the workplace.
Our goal is not only to provide employment, but to create an environment where the employee can learn, contribute, develop confidence, build independence, and reach their potential.
We are committed to providing appropriate training, guidance, reasonable workplace accommodations, and a supportive team environment to help the employee succeed and grow.
The First Group welcomes applications from People of Determination and is committed to building a workplace where everyone is valued, respected, and given meaningful opportunities to contribute.
Job Description
Key Responsibilities
Pantry & Office Support
- Check and replenish basic pantry supplies such as drinking water, coffee, tea, sugar, cups, tissues, and other consumables.
- Keep pantry supplies neatly arranged and stored in their designated locations.
- Assist in keeping pantry counters, tables, coffee areas, and other common areas clean and organized.
- Check refrigerators and report any expired or damaged items according to established procedures.
- Assist with organizing pantry and office storage areas.
- Assist in preparing pantry areas and meeting rooms before meetings or office events.
- Collect used cups, bottles, and other items and place them in the appropriate areas.
- Check that designated pantry equipment, lights, and other items are switched off when not required.
- Report maintenance issues, damaged equipment, spills, or other concerns to the supervisor.
- Carry out photography tasks as needed; especially if clients request it.
Office Support & Administrative Tasks
- Deliver internal documents, mail, and small items between departments.
- Assist with photocopying, scanning, printing, and simple filing.
- Assist in keeping meeting rooms organized before and after use.
- Support the Office Management team with simple administrative and office-related tasks.
Daily Checks & Routine Responsibilities
The employee may be assigned specific areas to check on a daily basis, such as;-
- Pantry supplies and general organization.
- Meeting room readiness.
- Common office areas.
- Storage areas.
- Basic office equipment and facilities.
Simple checklists may be provided to help ensure that routine tasks are completed consistently.
Development & Increased Responsibilities
The First Group aims to support the employee in developing greater independence and confidence over time.
As the employee becomes familiar with the role and demonstrates readiness, additional responsibilities may be introduced, such as:
- Maintaining simple pantry stock records.
- Updating basic checklists using Microsoft Excel.
- Monitoring and reporting low-stock items.
- Assisting with office events and activities.
- Taking greater responsibility for designated pantry or office areas.
- Performing routine office checks independently.
- Assisting with additional administrative tasks.
The level and type of responsibility will be adjusted according to the employee's abilities, interests, comfort level, and progress.
What We Offer
- Supportive and inclusive working environment.
- Structured onboarding and step-by-step training.
- Clear daily routines and responsibilities.
- Ongoing guidance and support from the Office Management team.
- Opportunities to develop confidence, independence, and practical workplace skills.
- Opportunities to gradually take on additional responsibilities.
- Regular feedback and encouragement to support personal and professional development.
- Reasonable workplace accommodations, where required, to support successful performance.
- Opportunities for career development within The First Group.
Desired Skill & Expertise
What We Are Looking For
- UAE National with Family Book.
- Positive attitude and willingness to learn.
- Reliable, punctual, and committed to completing assigned tasks.
- Ability to follow clear instructions and established routines.
- Basic communication skills in English.
- Comfortable interacting with colleagues and visitors.
- Willingness to learn new tasks and develop workplace skills.
- Able to perform light physical tasks such as arranging supplies and moving small items.
- Able to do basic reading and writing.
- Able to work independently after appropriate training and guidance.
