Mission: The mission of The Guild for Human Services is to educate, encourage and empower individuals with intellectual disabilities so they may achieve their full potential to lead high-quality lives and participate meaningfully in the community.
At The Guild you can join a workforce of creative, dedicated, and passionate employees working every day to enhance the lives of youth and adults with intellectual disabilities and other challenges.
Summary:
The Data Systems Coordinator responsibilities include client data collection, analysis and reporting to regulatory agencies. This includes ongoing checks on compliance of data entry as well as ongoing review of the quality and conformance in program reporting and data collection. The primary source of this data collection is the electronic record systems.
Primary Job Responsibilities:
- Ensure that all client data required by regulatory agencies is input accurately and correctly within specified time frames including any data requests from EEC, DESE, or DDS.
- Compile, verify accuracy and sort information according to priorities to prepare source data for reporting or entry into external databases as required
- Access external clinical records, including psychiatry and urgent care systems, to ensure accurate upload of relevant information to the Guild’s electronic record.
- Review data for completion and compliance with all required fields
- Ensure that client data is submitted according to specified timelines and procedures
- Initiate and develop new intake records within the Guild’s electronic record system (iCentrix)
- Review and finalize the Incident reporting records within the electronic client records database
- Create reports, store completed work in designated locations and perform backup operations
- Create and present data analysis reports to program leadership, committee meetings, Guild programs
- Provide training and support for employees to use the electronic record, other data systems, and incident report writing during Pre-Service as well as an ongoing basis including all Guild sites
- Submit daily, monthly and quarterly restraint/injury data to external agencies (EEC/ DESE) in the allotted timeframes per regulations.
- Compile year-end data reports annually for the agency
- Ensure that all client data is protected according to HIPPA and FERPA standards
- Perform other related duties as assigned.
Essential Functions
- Regular attendance at work, including during inclement weather
- Demonstrate mature judgment, strong interpersonal skills, investigative neutrality, and a desire to enrich individuals' lives and a willingness to learn from skilled professionals.
- Proficiency in written and spoken English is an essential function of the position.
- High school diploma required; additional computer training, coursework, or relevant certifications are considered an asset.
- Proven experience in data entry, office administration.
- Strong understanding of general administrative and office support functions.
- Exceptional typing speed and accuracy with a high level of data integrity.
- Excellent written communication skills, including strong spelling, grammar, and punctuation.
- Knowledge of incident and accident report writing and documentation practices.
- Demonstrated attention to detail and commitment to producing accurate work.
- Ability to handle confidential information with professionalism and discretion.
- Strong organizational and time-management skills, with the ability to prioritize tasks and maintain focus in a fast-paced environment.
- Must meet Massachusetts Criminal background check requirements.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); experience with database management systems and data-entry software preferred
