Project Manager, Strategic Partnerships & Program Recruitment
Part-Time Freelance, Approximately 20 Hours per Week
Position Summary
Research To Practice is seeking a part-time Project Manager to support strategic partnership development, institution recruitment, and external engagement across multiple oncology educational initiatives.
This individual will identify and recruit medical oncology practices, academic cancer centers, community oncology groups, patient advocacy organizations, professional societies, and other healthcare stakeholders. The Project Manager will manage outreach and recruitment pipelines, coordinate partnership activities, maintain accurate records, and analyze recruitment and participation data.
The ideal candidate has experience in project management, healthcare marketing, relationship management, data analysis, and oncology. This individual should be highly organized, comfortable communicating with a range of external stakeholders, and able to manage multiple projects simultaneously.
Key Responsibilities
Grand Rounds Institution Recruitment
- Identify and recruit medical oncology practices, cancer centers, academic institutions, health systems, and community oncology groups for Grand Rounds participation.
- Conduct and coordinate outreach to physicians, administrators, education coordinators, and other institutional contacts.
- Build and maintain a pipeline of prospective, interested, confirmed, and scheduled institutions.
- Manage recruitment timelines, follow-up activities, and program-specific goals.
- Develop relationships with participating institutions to support repeat participation in future programs.
Strategic Partnerships and Patient Advocacy Engagement
- Identify and cultivate relationships with patient advocacy organizations, professional societies, healthcare institutions, and other strategic partners.
- Research and evaluate organizations aligned with RTP’s oncology educational priorities.
- Coordinate advocacy group and partner participation in educational initiatives, content development efforts, outreach campaigns, and other projects.
- Manage partnership communications, timelines, deliverables, and follow-up.
- Maintain an organized database of partner contacts, activities, and future collaboration opportunities.
Project Management
- Manage multiple Grand Rounds series, advocacy collaborations, and other external engagement projects simultaneously.
- Coordinate timelines, deliverables, and communication among internal and external stakeholders.
- Maintain accurate project plans, recruitment trackers, contact records, and status reports.
- Identify and resolve barriers to recruitment, participation, and project execution.
- Coordinate with RTP’s scientific, marketing, meetings, outcomes, production, and project management teams.
Marketing and Outreach
- Support targeted email, telephone, and other outreach efforts designed to recruit institutions and engage external partners.
- Collaborate with marketing staff to develop recruitment and engagement strategies.
- Tailor outreach based on disease state, geography, institution type, organization type, and audience needs.
- Evaluate the effectiveness of outreach efforts and recommend improvements.
Data Analysis and Reporting
- Monitor recruitment, participation, attendance, and partner engagement metrics.
- Analyze trends in institutional recruitment and external partnership activity.
- Prepare regular status reports for leadership and project teams.
- Use data to identify high-potential institutions, organizations, and future partnership opportunities.
- Recommend process improvements based on recruitment and participation data.
Qualifications
Required
- At least 3 years of project management experience.
- Experience in healthcare, pharmaceuticals, medical education, patient advocacy, nonprofit organizations, or a related field.
- Experience with marketing, outreach, recruitment, relationship management, or partnership development.
- Strong analytical skills and experience working with recruitment, marketing, participation, or engagement data.
- Strong organizational and time-management skills.
- Ability to manage multiple projects, stakeholders, and deadlines simultaneously.
- Excellent written and verbal communication skills.
- Proficiency with Excel, databases, trackers, and project management tools.
- Ability to work independently and provide clear, consistent progress reporting.
Preferred
- Experience in oncology or hematology.
- Experience working with patient advocacy organizations.
- Experience recruiting healthcare institutions, physicians, or healthcare professionals.
- Familiarity with academic cancer centers, hospital systems, and community oncology practices.
- Experience with continuing medical education or healthcare educational programming.
- Experience using CRM systems, email marketing platforms, or contact databases.
Time Commitment
- Approximately 20 hours per week.
- Flexibility to participate in occasional meetings or outreach across US time zones.
Measures of Success
- Achievement of institution and partner recruitment goals.
- Development of an active pipeline of prospective host institutions and external partners.
- Timely and consistent outreach and follow-up.
- Accuracy of recruitment, partnership, and project tracking.
- Growth in new and repeat institutional participation.
- Development of productive relationships with patient advocacy organizations and other strategic partners.
- Effective coordination with internal teams and external stakeholders.
