PROJECTS & ADMINISTRATION CO-ORDINATOR

About the role…

Reporting to the Chief Scientific Officer (CSO) and Chief Executive Officer (CEO), you will co-ordinate and support project activities contributing to the delivery of high-quality reverse mentoring and Equality, Diversity & Inclusion training/services to our clients. You’ll bring structure and organisation to the team, ensuring essential project and business administration is carried out efficiently, accurately and in a timely manner.

To succeed, you will be a self-starter and able to deal with the uncertainty and complexity that comes with working in a new, small, ambitious start-up that is already punching above its weight.

What you will be doing…

Project Co-ordination - which will account for about 80% of your time. This will include:

Co-ordinating reverse mentoring, training and EDI project activities, resources, equipment and information, to ensure that projects are completed on time, within budget and meet high quality standards

• Breaking project plans into doable actions and setting timeframes
• Liaising with colleagues and customers to identify and define requirements
• Resource/schedule management and assigning tasks to our consultants
• Sourcing and booking of venues, catering, and organising other resources
• Ad-hoc onsite support for the delivery of events/training as delivery support
• Managing costs to ensure that projects are delivered on budget
• Monitoring project progress and handling any day-to-day issues that arise, in collaboration with customers and your colleagues

Business administration - which will account for about 20% of your time. This will include:

• Providing administrative support to the small, but perfectly formed team
• Organisation and administration of meetings
• Organising travel arrangements and accommodation for the team
• Raising customer invoices and sending them to our customers
• Recording and reconciling all incoming invoice payments
• Payment of all supplier invoices, as per agreed payment terms
• Processing team expense claims for payment

As well as this list, you will need to take on other tasks in line with the job, but we will provide you with the tools you need to succeed, whatever we ask you to do.

What we need you to bring to succeed…

• Smart and intelligent thinking, but you don’t need to have a degree or PhD to prove it!
• Proven work experience in an administrative, project or training co-ordination role
• Previous experience of co-ordinating and managing EDI training and/or EDI projects is highly advantageous
• Previous finance administration experience is highly advantageous, but not essential
• Excellent planning and organisation skills and an ability to break plans down into actionable tasks
• Highly effective communication – you will be able to build and maintain strong relationships with customers and your colleagues
• Excellent numeracy skills (essential), ideally with experience of supporting basic financial processes
• Strong accuracy and attention to detail is essential
• An ambition to learn and actively seek out opportunities to improve your skills
• Self-motivation and comfortable working independently and from home
• An interest in and/or basic understanding of EDI issues and desire to help make a difference in this area
• IT literacy (use of Word, Excel and PowerPoint)
• Previous experience of using Customer Relationship Management tools e.g. Hubspot and project management tools e.g. Monday.com or willingness to learn

What’s in it for you?

Our company is powered by people diversity and thought diversity. We want applications from all kinds of people and are committed to building a team that has diverse characteristics, backgrounds, skills and personalities. Transformative inclusion is our DNA so we always have diverse screening, shortlisting and interview panels to ensure we recruit the best of the best.  This, we believe, will help you and us to achieve great things.

We want our team members to have happy, healthy, and fulfilled lives outside of work. As a new, start-up business we’re very open to doing things a bit differently. We are happy to consider anyone looking for flexible working, including part-time working, compressed hours and/or a job share.

There will be plenty of opportunity to learn, change and grow in this role and we’re committed to providing the necessary training to help you develop and reach your full potential.

If you’re up for the challenge of making waves in the EDI space, confident you can thrive in a start-up culture and believe you can help us to make a real difference, then we encourage you to get in touch.