Administrative Assistant - Student Life at Southern (28 hrs/wk) at The Southern Baptist Theological Seminary

JOB SUMMARY:

The Administrative Assistant for Student Life serves the Student Life office by providing clerical support to the Dean of Students and Student Life office and serves as the Women’s Ministry Coordinator.

ESSENTIAL JOB FUNCTION

The employee in this position will have the following essential job functions:

• Act as a receptionist for the Dean of Students and the Student Life office
• Prioritize and forward relevant information that comes to the Student Life office
• Maintain appointment calendar and travel arrangements for the Dean of Students
• Prepare and receive correspondence and communication as needed by office staff
• Provide day-to-day administrative support to the Student Life Office staff
• Serve as the first point of contact for students, staff, and faculty seeking assistance and information regarding services, activities, and organizations

• Assist with student organization registration, event approvals, and documentation
• Oversee online platforms, email communication, and marketing

• Assist in planning, promoting, and logistical coordination of Student Life programs and campus events

• Oversee the monthly budget for the office of Student Life, including processing purchase requests, invoices, reimbursements, maintaining office supplies, and budget tracking
• Ensure office cleanliness, organization, and appearance

• Administrate the planning and execution of various Women’s Ministry events, including Koinonia, Women of the Word, etc, in consultation with Mrs. Mohler and other women’s ministry leaders on campus (occasional nights may be required to assist with these events)

• Perform other related duties as may be assigned to support the mission of the Student Life Office.

EDUCATION:

The person in this position is preferred to have a Bachelor’s degree.

EXPERIENCE:

The person in this position should demonstrate administrative skills, including computer literacy, attention to detail, and a good grasp of grammar and proofreading. The person must also demonstrate strong interpersonal skills.

SUPERVISION:

The person in this position will supervise no one.

The person in this position will report to the Dean of Students and the Director of Student Life.

WORK ENVIRONMENT:

The person in this position works in a standard office environment and various locations used for student events, both indoors and outdoors.