Project Coordinator

Doran Contractors Limited

Job Title: Project Coordinator

Company: Doran Contractors Limited

Reports to: Project Manager

Salary Range: $60,000-$65,000

Location: project sites across Ottawa, ON

Vacancy Status: This is an active job opening. Doran Contractors Limited is actively hiring for this position.

About Us

Doran Contractors has a rich and diverse history in general contracting. From tender closing to substantial completion, Doran Contractors takes pride in being on time and on budget, focusing on exceeding clients’ expectations at every opportunity. With more than 120 years of history behind it, Doran is proud to have served hundreds of satisfied clients and has earned a reputation for highly skilled service - down to the last detail.

As part of the Taggart Group, Doran is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

The Project Coordinator supports the Project Manager in the daily administration of construction projects, including maintaining documentation and tracking logs. This role ensures compliance with building codes, health and safety regulations, and company policies, while fostering effective collaboration with all project stakeholders. The Project Coordinator also assists in implementing processes that support successful project delivery and align with company objectives.

Key Responsibilities

• Liaison between site superintendent, office administration and project managers.
• Provide administrative support to project managers and VP of Operations.
• Support in preparation for construction meetings.
• Ensuring safety obligations with clients are carried out as per the terms of the agreement and communicated to the Project Manager and Supervisors.
• Promote company and legislative health and safety policies on all sites.
• Manage project activities throughout lifecycle, including the allocation of adequate resources, scheduling, documentation, budget, and other factors.
• Establish and deliver mechanisms for tracking project progress and reporting to the management team via a formal communications plan necessary for success.
• Plan all project timelines, milestones, deliverables, and micro-deliverables using the Microsoft Project software.
• Track and distribute instructions and changes to trades and other parties who may be affected by the change. Document changes made.
• Review, monitor, and keep up to date Official Drawings.
• Review and track the issuance of shop drawings between trades and consultants.
• Produce regular reports (status, escalations, etc.) on the progress of projects; deliver these reports during regular Management meetings.
• Track all RFIs, Changes, and Instructions in spreadsheet format (or Autodesk).
• Perform job site compliance requirements, inspections, analysis, and proper building procedure, prepare written reports and recommendations.
• Additional duties as assigned.

Education and Experience Requirements

• Post-secondary education in a construction-related field.
• Experience in a construction-related role; experience with a General Contractor is considered an asset.
• General knowledge of shop drawings, RFIs, change orders, and site instructions.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Microsoft Project).
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to read and interpret building drawings/blueprints, with strong mathematical and analytical skills.
• Excellent problem-solving, communication, and presentation skills (verbal and written).
• LEED, Gold Seal, or other green building certifications are considered assets.

Physical/Sensory Effort and Work Environment

• You work in a loud, busy construction environment, managing multiple deadlines and providing service to various teams.
• You stand or sit for long periods and work outdoors in varying weather conditions.
• Overtime may be required based on project demands.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to [email protected] with your request.

Salary Range

The salary range shown reflects expected total annual compensation, including base pay, bonuses, and/or commissions.

Thank You for Considering Doran Contractors

Thank you for your interest in joining Doran Contractors Limited. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Doran Contractors Limited and are not eligible for compensation. AI may be used to screen and assess candidates.

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