We are looking for a dependable, organized, and personable HR & Administrative Coordinator to join our team in a full-time position in Delafield, WI. This role is approximately 50% Human Resources and 50% administrative support, providing an opportunity to work closely with employees, managers, and company leadership.
The HR portion of the position will provide day-to-day support for our employees and managers, including onboarding, employee records, recruiting coordination, benefits administration, employee communications, employee engagement, and other HR-related activities.
The administrative portion of the position will provide day-to-day support to the Owner and company by taking ownership of routine administrative responsibilities and helping keep information, paperwork, projects, and office operations organized.
This is an excellent opportunity for someone who enjoys variety, working with people, staying organized, solving problems, and becoming a trusted resource within a small company.
What You'll Do
Human Resources Responsibilities
- Coordinate and assist with new employee onboarding and offboarding.
- Maintain accurate, organized, and confidential employee records and HR documentation.
- Support recruiting activities, including job postings, applicant communication, interviews, and new employee paperwork.
- Assist with benefits administration and respond to routine employee questions.
- Serve as a resource to employees and managers regarding routine HR questions and processes.
- Coordinate employee recognition and engagement activities.
- Help administer the company's Employee Mentorship Program.
- Maintain HR forms, policies, procedures, and employee resources.
- Assist with employee communications and HR-related initiatives.
- Prepare HR reports, spreadsheets, and documentation as needed.
- Help ensure HR processes are handled consistently, professionally, and confidentially.
- Recognize and appropriately escalate sensitive employee relations, performance, or other HR matters to management.
- Assist with HR projects and process improvements as the company's needs evolve.
Administrative Responsibilities
- Provide general administrative support to the Owner and company.
- Take ownership of routine administrative tasks currently handled by the Owner.
- Organize and maintain company records, documents, files, and information.
- Assist with correspondence, data entry, spreadsheets, reports, and paperwork.
- Assist with scheduling, meetings, and company activities.
- Assist with invoices, forms, office supplies, and other routine administrative needs.
- Research information and assist with special projects.
- Track follow-up items and help ensure administrative tasks are completed accurately and on time.
- Provide administrative support to managers and departments as needed.
- Assist with company events, meetings, and other organizational activities.
Experience & Education
Previous experience in Human Resources, office administration, payroll, benefits, recruiting, or a related role is preferred. Experience working in both HR and administrative functions is a strong plus.
A certificate, coursework, or formal education in Human Resources is strongly preferred. Formal HR education demonstrates a commitment to the profession and provides a valuable foundation for this position. Relevant hands-on HR experience may be considered in place of formal HR education.
What We're Looking For
The successful candidate will be:
- Organized, dependable, and detail-oriented.
- Professional, approachable, and comfortable working with employees at all levels.
- Trustworthy and able to handle confidential employee and company information with discretion.
- Knowledgeable about basic Human Resources practices and interested in continuing to develop their HR knowledge.
- Comfortable serving as a resource to employees and managers regarding routine HR questions.
- Able to recognize sensitive or complex employee matters and understand when to involve management.
- A strong written and verbal communicator.
- Able to manage multiple priorities and follow through on commitments.
- Comfortable working independently and taking initiative.
- Proficient with Microsoft Office or similar business software.
- Someone who enjoys helping people, solving problems, and finding practical solutions.
- Able to balance people-focused HR responsibilities with detailed administrative work.
- Able to work effectively with employees, managers, and company ownership.
- Committed to professionalism, confidentiality, accountability, and the company's Core Values.
