Clerical Office Assistant

Clerical Office Administrative Assistant

Stewart Moving & Storage is seeking a Clerical Office Administrative Assistant for our Dover, DE Port warehouse location. This position provides administrative and clerical support to the warehouse and office operations, with a strong focus on accuracy, organization, and timely processing of freight documentation.

The ideal candidate is highly organized, detail-oriented, comfortable working with numbers and paperwork, and able to manage multiple tasks while maintaining accuracy. General knowledge of freight shipping and receiving is a plus.

Responsibilities

• Process and enter freight bills accurately and in a timely manner
• Review freight documentation for completeness and accuracy
• Perform general clerical and data-entry duties
• Answer and direct incoming phone calls
• Respond to emails and provide timely communication to customers, vendors, and internal staff
• Enter and maintain information in company systems and spreadsheets
• Utilize Microsoft Excel for data entry, tracking, and reporting
• File and organize documents and freight records
• Assist with shipping and receiving-related administrative tasks
• Provide general administrative support to warehouse management and staff
• Maintain accurate records and follow established office procedures
• Communicate professionally with customers, drivers, vendors, and coworkers
• Perform other clerical and administrative duties as assigned

Requirements

• Previous clerical, administrative, office, or data-entry experience preferred
• Strong attention to detail and accuracy
• Strong clerical and organizational skills
• Proficiency in Microsoft Office, particularly Microsoft Excel
• Ability to accurately enter and process information
• Excellent written and verbal communication skills
• Ability to answer phones and communicate professionally with customers and vendors
• Strong time-management skills and ability to prioritize multiple tasks
• Ability to work independently while also functioning effectively as part of a team
• General knowledge of freight shipping, receiving, or warehouse operations is a plus
• Moving, transportation, logistics, or freight industry experience is a plus

Ideal Candidate

The successful candidate will be dependable, organized, detail-oriented, and comfortable working in a fast-paced warehouse office environment. Accuracy is essential, particularly when processing freight bills and maintaining shipping and receiving records.